City of Franklin, TN
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Board of Mayor & Aldermen Meeting
Special Meeting
- Date: 01/26/2010 7:00 PM - 9:00 PM
- Location: Board Room
City Hall (109 Third Avenue South)
Franklin, Tennessee 37064
View MINUTES from this meeting.
________________________________________
Meetings Of The Board Of Mayor And Aldermen Are Broadcast Live On Franklin TV Comcast Channel 10 and AT & T U-Verse 99.
01. Call to Order
02. Invocation
03. Pledge of Allegiance
04. Grievances or Statements from Citizens. Citizen Comments (Open for Franklin citizens to be heard on items not included on this Agenda. As provided by law, the Board of Mayor and Aldermen shall make no decisions or consideration of Action of citizen comments, except to refer the matter to the City Administrator for administrative consideration, or to schedule the matter for Board consideration at a later date. Those citizens addressing the Board of Mayor and Aldermen are requested to come to the microphone and identify themselves by name and address for the official record.)
05. Communications from Williamson County Mayor and Williamson County Commission.
06. Approval of Minutes.
• December 17, 2009 Special Session
• January 12, 2010 Worksession
• January 12, 2010 Board of Mayor and Aldermen
07. Recognition of Distinguished Budget Award from the Government Finance Officers Association.
Mayor John Schroer
08. CONSENT AGENDA
All items under the Consent Agenda are deemed to be non-controversial and routine in nature by the governing body. They will be approved as recommended by Committee or staff by one motion of the governing body. The items on the Consent Agenda will not be discussed. Any member of the governing body desiring to discuss an item on the Consent Agenda may request that it be removed from the Consent Agenda and be placed on the Regular Agenda. It will then be considered at that time. Staff recommends that Item Numbers 17 - 41 be placed on the consent agenda.
OLD BUSINESS
09. PUBLIC HEARING: Consideration OfOrdinance 2010-02, An Ordinance of Correction To Amend Ordinance 2009-46 To Increase Water And Wastewater User Rates. (01/12/10 B )
Second of Three Readings Russ Truell, ACA Finance and Administration
NEW BUSINESS
10. Consideration of The Interstate 65/Goose Creek Interchange Reconstruction (Diamond vs. SPUI)
David Parker, City Engineer/CIP Executive
11. Consideration Of A Professional Services Agreement With Wilbur Smith Associates For Services Required For A Sub Area Analysis Of Project(S) To Determine Short And Long Term Traffic Mitigation For Anticipated Problems For A Lump Sum Amount Of $52,500.00. (Not Budgeted) (01/12/10 ws)
David Parker, City Engineer/CIP Executive
12. Consideration Of Investment Contract With Landmark Partners (For Pension Plan)
Russ Truell, ACA Finance and Administration
13. Consideration of the Professional Services Agreement (COF Contract No 2010-0004) with Smith Seckman Reid, Inc. (SSR) for the Resident Project Inspection Services for the ARRA Funded Clean Water Projects (COF Contract No 2009-0098 & 2009-0099) in an Amount Not to Exceed $163,000.
(01/14/10 CIP) David Parker, City Engineer/CIP Executive
14. Consideration Of An Amendment To The Professional Services Agreement (COF Contract No 2009-0021) With Smith Seckman Reid, Inc. (SSR) To Add The Resident Project Inspection Services For The Fieldstone Farms Pump Station No. 2 Upgrades (COF Construction Contract No 2009-0089) In An Amount Not To Exceed $72,000.00. (This Cost Is Reimbursable From Williamson County As Per Agreement).
(01/14/10 CIP) David Parker, City Engineer/CIP Executive
15. Consideration of Sanitary Sewer Service Availability for 3105 Boyd Mill Pike, Tax Map 64, Parcel 26.00. (01/14/10 CIP and 1/26/10 WS) David Parker, City Engineer/CIP Executive
16. Report from Sister Cities. Alderman Michael Skinner
CONSENT AGENDA
17. Consideration Of Ordinance 2009-60, An Ordinance To Amend Table 3-2: Permitted Uses In The Franklin Zoning Ordinance To Permit Recreational Facilities (Private) And Personal Services In The Light Industrial (LI) Zoning District. (FMPC 9/24/09 Vote 7-0; 01-12-10 B);
Third and Final Reading Alderman Ann Petersen
FMPC Board Representative
18. Consideration Of Ordinance 2009-72, An Ordinance To Amend Various Chapters And Sections Of The City Of Franklin Zoning Ordinance To Clarify Requirements And Correct Minor Textual Errors. (FMPC 10/22; Vote 8-0) (01/12/10 BOMA)
Third and Final Reading Alderman Ann Petersen
FMPC Board Representative
19. Consideration of Ordinance 2009-82, An Ordinance Approving Budget Amendments for FY2008-2009. – Final audit Adjustments (11/23 FC 4-0, 01/12/10 BOMA)
Third and Final Reading Russ Truell, ACA Finance and Administration
20. Consideration of Resolution 2010-01, A Resolution To Participate in the Three-Star Program.
(01/12/10 WS) Eric S. Stuckey, City Administrator
21. Consideration of Resolution 2010-02, A Resolution To Affirm Compliance With Federal Title VI Regulations. (01/12/10 WS) Eric S. Stuckey, City Administrator
22. Consideration Of Resolution 2010-03, A Resolution To Authorize The City Administrator To Approve Right Of Way And/Or Easement Agreements For The Mack Hatcher Parkway, Northwest Extension Without The Prior Approval By The Board Of Mayor And Aldermen. (01/12/10 WS)
David Parker, City Engineer/CIP Executive
23. Consideration Of Resolution 2010-04, A Resolution To Authorize The Mayor To Submit An Application To The Tennessee Department Of Environment And Conservation For Tennessee Recreation Trails Program Grant Funds. (01/12/10 WS) Lisa Clayton, Parks Director
24. Consideration of Resolution 2010-08, A Resolution to Authorize Condemnation for the Acquisition of Properties Required for the Construction of the South Carothers Road Improvements.
(01/14/10 CIP) David Parker, City Engineer/CIP Executive
25. Consideration of Resolution 2010-09, A Resolution To Amend the Franklin City Charter Relative to the Budget. (01/12/10 WS) Shauna Billingsley, Interim City Attorney
26. Consideration of Resolution 2010-10, A Resolution To Amend the Franklin City Charter Relative To Franchises. (01/12/10 WS) Shauna Billingsley, Interim City Attorney
27. Consideration of Resolution 2010-11, A Resolution To Amend the Franklin City Charter Providing Language Revisions (General Clean-Up). (01/12/10 WS)
Shauna Billingsley, Interim City Attorney
28. Consideration of Resolution 2010-12, A Resolution To Authorize The City To Enter Into Equipment Purchase Agreement With ATT; COF Contract Number 2009-0083.
(11/10/09 BOMA) Brad Wilson, Facilities and Project Manager
29. Consideration of Resolution 2010-13, A Resolution To Authorize The City To Enter Into Equipment Purchase Agreement With Motorola ; COF Purchase Order Number PO2165.
(11/10/09 BOMA) Brad Wilson, Facilities and Project Manager
30. Consideration of Resolution 2010-14, A Resolution To Reclassify An Existing Deputy Police Chief Position / Pay Grade In Police Department To An Assistant Police Chief Position. (01/12/10 ws)
Eric Stuckey, City Administrator
31. Consideration OfBid Award To Neely Coble Co., Inc. Of Nashville In The Amount Of $50,048.00 For One (1) Landscape Truck For The Parks Department (Purchasing Office Procurement Solicitation No. 2010-025; $55,000.00 Budgeted In 110-89520-44700 For Fiscal Year 2010). (01/12/10 WS)
Lisa Clayton, Parks Director
32. Consideration Of Property Acquisition (Map 63N D, Parcel 6.01) From Robert N. Moore, Jr. For The Third Avenue Extension Project, In An Amount Of $186,500.00; Offer Open Until February 1, 2010.
(01/12/10 WS) David Parker, City Engineer/CIP Executive
33. Consideration Of CDBG Fair Housing And Home Ownership Counseling Program Contract With GAP Community Development Resources, Inc. For $15,000. (01/12/10 WS)
Clay Matthews, Housing Development Coordinator
34. Consideration Of Professional Services Agreement With AECOM For CEI Services For The Construction Of The Raw Water Reservoir Rehabilitation Project At A Cost Of $183,600.00. (01/12/10WS) Mark Hilty, Water Management Director
35. Consideration of Change Order No. 1 to the Construction Contract for the Carlisle Lane/Boyd Mill Water Construction Project with McMillan Construction Company, LLC for an Increase in the Contract Price of $5,990.00 for a New Total Contract Amount of $185,562.00.
(01/14/10 CIP) David Parker, City Engineer/CIP Executive
36. Consideration of the Road Impact Fee Offset Agreement (COF Contract No 2009-0040) with Crescent Resources in the Amount of $97,266.00 for Dedication of Right-of-Way and Easements for the McEwen Drive Phase III Project.
(01/14/10 CIP) David Parker, City Engineer/CIP Executive
37. Consideration of Requests by Synergy Bank Regarding Their Site Construction and the Columbia Avenue Streetscape Project. (01/14/10 CIP) David Parker, City Engineer/CIP Executive
38. Consideration of the Request for Water Availability for 414 Lake Valley Drive.
(01/14/10 CIP) David Parker, City Engineer/CIP Executive
39. Consideration of Award of Construction Contract (COF Contract No. 2009-0086) to L&C Contractors, Inc. in the Amount of $434,185.90 for the Carter Street Area Water and Sewer Upgrade Project. (01/14/10 CIP) David Parker, City Engineer/CIP Executive
40. Consideration of CSX Transportation Facility Encroachment Agreement, COF Contract No 2010-0007, for the Installation/Crossing of the Fiber Optic Cable for the TOC Phase 3 Infrastructure and Upgrades Project at a Cost of $5,200.00. (1/26/10 WS)
David Parker, City Engineer/CIP Executive
41. Consideration Of Interlocal Agreement With Williamson County Concerning Funding Of Construction Activities For The Oxford Glen Drive At Clovercroft Road Improvements. (1/26/10 WS)
David Parker, City Engineer/CIP Executive
OTHER BUSINESS
ADJOURN
Meetings of the Board of Mayor and Aldermen are open and public sessions in accordance with law. All interested persons are urged to attend.
Respectfully submitted,
Eric S. Stuckey
City Administrator
To request accommodations due to disabilities, please contact the human resources risk manager at (615) 791-3277. The city of Franklin does not discriminate based on race, color, age, gender, disability or national origin in federal or state sponsored programs, pursuant to title vi of the civil rights act of 1964 (42 u.s.c. 2000d)
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________________________________________
Meetings Of The Board Of Mayor And Aldermen Are Broadcast Live On Franklin TV Comcast Channel 10 and AT & T U-Verse 99.
01. Call to Order
02. Invocation
03. Pledge of Allegiance
04. Grievances or Statements from Citizens. Citizen Comments (Open for Franklin citizens to be heard on items not included on this Agenda. As provided by law, the Board of Mayor and Aldermen shall make no decisions or consideration of Action of citizen comments, except to refer the matter to the City Administrator for administrative consideration, or to schedule the matter for Board consideration at a later date. Those citizens addressing the Board of Mayor and Aldermen are requested to come to the microphone and identify themselves by name and address for the official record.)
05. Communications from Williamson County Mayor and Williamson County Commission.
06. Approval of Minutes.
• December 17, 2009 Special Session
• January 12, 2010 Worksession
• January 12, 2010 Board of Mayor and Aldermen
07. Recognition of Distinguished Budget Award from the Government Finance Officers Association.
Mayor John Schroer
08. CONSENT AGENDA
All items under the Consent Agenda are deemed to be non-controversial and routine in nature by the governing body. They will be approved as recommended by Committee or staff by one motion of the governing body. The items on the Consent Agenda will not be discussed. Any member of the governing body desiring to discuss an item on the Consent Agenda may request that it be removed from the Consent Agenda and be placed on the Regular Agenda. It will then be considered at that time. Staff recommends that Item Numbers 17 - 41 be placed on the consent agenda.
OLD BUSINESS
09. PUBLIC HEARING: Consideration OfOrdinance 2010-02, An Ordinance of Correction To Amend Ordinance 2009-46 To Increase Water And Wastewater User Rates. (01/12/10 B )
Second of Three Readings Russ Truell, ACA Finance and Administration
NEW BUSINESS
10. Consideration of The Interstate 65/Goose Creek Interchange Reconstruction (Diamond vs. SPUI)
David Parker, City Engineer/CIP Executive
11. Consideration Of A Professional Services Agreement With Wilbur Smith Associates For Services Required For A Sub Area Analysis Of Project(S) To Determine Short And Long Term Traffic Mitigation For Anticipated Problems For A Lump Sum Amount Of $52,500.00. (Not Budgeted) (01/12/10 ws)
David Parker, City Engineer/CIP Executive
12. Consideration Of Investment Contract With Landmark Partners (For Pension Plan)
Russ Truell, ACA Finance and Administration
13. Consideration of the Professional Services Agreement (COF Contract No 2010-0004) with Smith Seckman Reid, Inc. (SSR) for the Resident Project Inspection Services for the ARRA Funded Clean Water Projects (COF Contract No 2009-0098 & 2009-0099) in an Amount Not to Exceed $163,000.
(01/14/10 CIP) David Parker, City Engineer/CIP Executive
14. Consideration Of An Amendment To The Professional Services Agreement (COF Contract No 2009-0021) With Smith Seckman Reid, Inc. (SSR) To Add The Resident Project Inspection Services For The Fieldstone Farms Pump Station No. 2 Upgrades (COF Construction Contract No 2009-0089) In An Amount Not To Exceed $72,000.00. (This Cost Is Reimbursable From Williamson County As Per Agreement).
(01/14/10 CIP) David Parker, City Engineer/CIP Executive
15. Consideration of Sanitary Sewer Service Availability for 3105 Boyd Mill Pike, Tax Map 64, Parcel 26.00. (01/14/10 CIP and 1/26/10 WS) David Parker, City Engineer/CIP Executive
16. Report from Sister Cities. Alderman Michael Skinner
CONSENT AGENDA
17. Consideration Of Ordinance 2009-60, An Ordinance To Amend Table 3-2: Permitted Uses In The Franklin Zoning Ordinance To Permit Recreational Facilities (Private) And Personal Services In The Light Industrial (LI) Zoning District. (FMPC 9/24/09 Vote 7-0; 01-12-10 B);
Third and Final Reading Alderman Ann Petersen
FMPC Board Representative
18. Consideration Of Ordinance 2009-72, An Ordinance To Amend Various Chapters And Sections Of The City Of Franklin Zoning Ordinance To Clarify Requirements And Correct Minor Textual Errors. (FMPC 10/22; Vote 8-0) (01/12/10 BOMA)
Third and Final Reading Alderman Ann Petersen
FMPC Board Representative
19. Consideration of Ordinance 2009-82, An Ordinance Approving Budget Amendments for FY2008-2009. – Final audit Adjustments (11/23 FC 4-0, 01/12/10 BOMA)
Third and Final Reading Russ Truell, ACA Finance and Administration
20. Consideration of Resolution 2010-01, A Resolution To Participate in the Three-Star Program.
(01/12/10 WS) Eric S. Stuckey, City Administrator
21. Consideration of Resolution 2010-02, A Resolution To Affirm Compliance With Federal Title VI Regulations. (01/12/10 WS) Eric S. Stuckey, City Administrator
22. Consideration Of Resolution 2010-03, A Resolution To Authorize The City Administrator To Approve Right Of Way And/Or Easement Agreements For The Mack Hatcher Parkway, Northwest Extension Without The Prior Approval By The Board Of Mayor And Aldermen. (01/12/10 WS)
David Parker, City Engineer/CIP Executive
23. Consideration Of Resolution 2010-04, A Resolution To Authorize The Mayor To Submit An Application To The Tennessee Department Of Environment And Conservation For Tennessee Recreation Trails Program Grant Funds. (01/12/10 WS) Lisa Clayton, Parks Director
24. Consideration of Resolution 2010-08, A Resolution to Authorize Condemnation for the Acquisition of Properties Required for the Construction of the South Carothers Road Improvements.
(01/14/10 CIP) David Parker, City Engineer/CIP Executive
25. Consideration of Resolution 2010-09, A Resolution To Amend the Franklin City Charter Relative to the Budget. (01/12/10 WS) Shauna Billingsley, Interim City Attorney
26. Consideration of Resolution 2010-10, A Resolution To Amend the Franklin City Charter Relative To Franchises. (01/12/10 WS) Shauna Billingsley, Interim City Attorney
27. Consideration of Resolution 2010-11, A Resolution To Amend the Franklin City Charter Providing Language Revisions (General Clean-Up). (01/12/10 WS)
Shauna Billingsley, Interim City Attorney
28. Consideration of Resolution 2010-12, A Resolution To Authorize The City To Enter Into Equipment Purchase Agreement With ATT; COF Contract Number 2009-0083.
(11/10/09 BOMA) Brad Wilson, Facilities and Project Manager
29. Consideration of Resolution 2010-13, A Resolution To Authorize The City To Enter Into Equipment Purchase Agreement With Motorola ; COF Purchase Order Number PO2165.
(11/10/09 BOMA) Brad Wilson, Facilities and Project Manager
30. Consideration of Resolution 2010-14, A Resolution To Reclassify An Existing Deputy Police Chief Position / Pay Grade In Police Department To An Assistant Police Chief Position. (01/12/10 ws)
Eric Stuckey, City Administrator
31. Consideration OfBid Award To Neely Coble Co., Inc. Of Nashville In The Amount Of $50,048.00 For One (1) Landscape Truck For The Parks Department (Purchasing Office Procurement Solicitation No. 2010-025; $55,000.00 Budgeted In 110-89520-44700 For Fiscal Year 2010). (01/12/10 WS)
Lisa Clayton, Parks Director
32. Consideration Of Property Acquisition (Map 63N D, Parcel 6.01) From Robert N. Moore, Jr. For The Third Avenue Extension Project, In An Amount Of $186,500.00; Offer Open Until February 1, 2010.
(01/12/10 WS) David Parker, City Engineer/CIP Executive
33. Consideration Of CDBG Fair Housing And Home Ownership Counseling Program Contract With GAP Community Development Resources, Inc. For $15,000. (01/12/10 WS)
Clay Matthews, Housing Development Coordinator
34. Consideration Of Professional Services Agreement With AECOM For CEI Services For The Construction Of The Raw Water Reservoir Rehabilitation Project At A Cost Of $183,600.00. (01/12/10WS) Mark Hilty, Water Management Director
35. Consideration of Change Order No. 1 to the Construction Contract for the Carlisle Lane/Boyd Mill Water Construction Project with McMillan Construction Company, LLC for an Increase in the Contract Price of $5,990.00 for a New Total Contract Amount of $185,562.00.
(01/14/10 CIP) David Parker, City Engineer/CIP Executive
36. Consideration of the Road Impact Fee Offset Agreement (COF Contract No 2009-0040) with Crescent Resources in the Amount of $97,266.00 for Dedication of Right-of-Way and Easements for the McEwen Drive Phase III Project.
(01/14/10 CIP) David Parker, City Engineer/CIP Executive
37. Consideration of Requests by Synergy Bank Regarding Their Site Construction and the Columbia Avenue Streetscape Project. (01/14/10 CIP) David Parker, City Engineer/CIP Executive
38. Consideration of the Request for Water Availability for 414 Lake Valley Drive.
(01/14/10 CIP) David Parker, City Engineer/CIP Executive
39. Consideration of Award of Construction Contract (COF Contract No. 2009-0086) to L&C Contractors, Inc. in the Amount of $434,185.90 for the Carter Street Area Water and Sewer Upgrade Project. (01/14/10 CIP) David Parker, City Engineer/CIP Executive
40. Consideration of CSX Transportation Facility Encroachment Agreement, COF Contract No 2010-0007, for the Installation/Crossing of the Fiber Optic Cable for the TOC Phase 3 Infrastructure and Upgrades Project at a Cost of $5,200.00. (1/26/10 WS)
David Parker, City Engineer/CIP Executive
41. Consideration Of Interlocal Agreement With Williamson County Concerning Funding Of Construction Activities For The Oxford Glen Drive At Clovercroft Road Improvements. (1/26/10 WS)
David Parker, City Engineer/CIP Executive
OTHER BUSINESS
ADJOURN
Meetings of the Board of Mayor and Aldermen are open and public sessions in accordance with law. All interested persons are urged to attend.
Respectfully submitted,
Eric S. Stuckey
City Administrator
To request accommodations due to disabilities, please contact the human resources risk manager at (615) 791-3277. The city of Franklin does not discriminate based on race, color, age, gender, disability or national origin in federal or state sponsored programs, pursuant to title vi of the civil rights act of 1964 (42 u.s.c. 2000d)