City of Franklin, TN
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Board of Mayor and Aldermen Meeting
- Date: 03/11/2014 7:00 PM - 9:00 PM
- Location: Board Room
109 3rd Avenue South (City Hall)
Franklin, Tennessee 37064
01. Call To Order
02. Invocation
03. Pledge of Allegiance
04. Grievances Or Statements From Citizens. Citizen Comments (Open For Franklin Citizens To Be Heard On Items Not Included On This Agenda. As Provided By Law, The Board Of Mayor And Aldermen Shall Make No Decisions Or Consideration Of Action Of Citizen Comments, Except To Refer The Matter To The City Administrator For Administrative Consideration, Or To Schedule The Matter For Board Consideration At A Later Date. Those Citizens Addressing The Board Of Mayor And Aldermen Are Requested To Come To The Microphone And Identify Themselves By Name And Address For The Official Record.)
05. Communications From Williamson County Mayor And Williamson County Commission.
06. Approval Of Minutes.
• February 25, 2014 Worksession
• February 25, 2014 Board of Mayor and Aldermen
07. Recognitions
• Proclamation for American Red Cross Month
08. Miscellaneous Reports
09. Consent Agenda
All Items Under The Consent Agenda Are Deemed To Be Non-Controversial And Routine In Nature By The Governing Body. They Will Be Approved As Recommended By Committee Or Staff By One Motion Of The Governing Body. The Items On The Consent Agenda Will Not Be Discussed. Any Member Of The Governing Body Desiring To Discuss An Item On The Consent Agenda May Request That It Be Removed From The Consent Agenda And Be Placed On The Regular Agenda. It Will Then Be Considered At That Time. Staff Recommends That Item Numbers 14 -23 Be Placed On The Consent Agenda.
OLD BUSINESS
10. PUBLIC HEARING: Consideration of Ordinance 2014-03, An Ordinance Approving FY 2014 Second Quarter Budget Amendments; (02/13/14 Finance 3-0; 02/25/14 BOMA 8-0).
Second and Final Reading Mike Lowe, Comptroller
NEW BUSINESS
11. Consideration of Resolution 2014-13, A Resolution To Adopt The Funding Plan For The FY 2014-2018 CIP (Capital Investment Program). (02/25/14 WS) Click Here to view the Debt Capacity Documents
David Parker, City Engineer / CIP Executive
12. Consideration Of Cooperative Purchasing Agreement (COF 2014-0014) Between The City Of Brentwood, The City Of Bristol, The Town Of Collierville, The City Of Franklin, The City Of Johnson City, The City Of Kingsport, And The City Of Murfreesboro For The Procurement Of Re-Insurance For Self-Funded Health Insurance Plans. (03/11/14 WS)
Shirley Harmon, Human Resources Director
13. Consideration of Professional Services Agreement (COF 2014-0048) with Smith Seckman and Reid for the Southwest Basins No. 2 and No. 3 Sewer Study. (02/26/14 CIC 4-0)
David Parker, City Engineer / CIP Executive
CONSENT
14. Consideration of Contract For The Disbursement Of Community Based Development Organization Program Funding, Fiscal Year 2013-14 From The City Of Franklin (COF Contract No. 2014-0005) (Community Housing Partnership) (02/25/14 WS)
Chris Bridgewater, Director
Building and Neighborhood Services
15. Consideration of Contract For The Disbursement Of Community Based Development Organization Program Funding, Fiscal Year 2013-14 From The City Of Franklin (COF Contract No. 2014-0006) (Hard Bargain Association) (02/25/14 WS)
Chris Bridgewater, Director
Building and Neighborhood Services
16. Consideration of Change Order No. 1 (Final Change Order) to the Construction Contract (COF Contract No. 2012-0075) for the Public Works Facility Access Road Project (COF Contract No. 2012-0075) (02/26/14 CIC 4-0)
David Parker, City Engineer / CIP Executive
17. Consideration of Professional Services Agreement (COF 2014-0044) with Hazen and Sawyer for the Spencer Creek at Franklin Road Sanitary Sewer Rehabilitation Project. (02/26/14 CIC 4-0)
David Parker, City Engineer / CIP Executive
18. Consideration of Professional Services Agreement (COF 2014-0045) with CDM Smith for the Sanitary Sewer System Model Assistance and Capacity Assurance Tool Program Project.
(02/26/14 CIC 4-0)
David Parker, City Engineer / CIP Executive
19. Consideration of Amendment No. 2 to the Professional Services Agreement (COF Contract No. 2012-0052) with Gresham Smith & Partners for the 7th Avenue/Fair Street Intersection to 5th Avenue North Sanitary Sewer Improvements. (02/26/14 CIC 4-0)
David Parker, City Engineer / CIP Executive
20. Consideration Of Event Permit Application For Fiddlin Fish 5K Sponsored By First United Methodist Church To Be Held On May 10, 2014 In Downtown Franklin. (02/25/14 WS)
David Rahinsky, Police Chief
21. Consideration Of Event Permit Application For Franklin On The Fourth Sponsored By Franklin Lions Club To Be Held On July 4, 2014 In Downtown Franklin. (02/25/14 WS)
David Rahinsky, Police Chief
22. Consideration of Event Permit Application For Americana Cross County Lines Music Festival Sponsored By Americana Music Association To Be Held On May 31, 2014 at Harlinsdale Farm. (02/25/14 WS)
Lisa Clayton, Parks Director
23. Items Approved By The City Administrator On Behalf Of The Board Of Mayor And Aldermen:
a. Contract Award To Stanard And Associates, Inc. Of Chicago, IL For Promotional Assessment Services For Upcoming Master Patrol Officer / Detective Promotional Process And Sergeant Promotional Process For The Human Resources Department; Contract No. 2014-0026). David Rahinsky, Police Chief
b. Assignment of Contract with Davidson Financial Investment Management to Government Portfolio Advisors (Amendment to COF Contract 2011-0072) Russ Truell, ACA Finance and Administration
c. Transfer Of Construction Retainage Funds On The Hillsboro Road Improvements Project (Civil Constructors Inc., Contractor) From Republic Bank To Pinnacle Bank
Russ Truell, ACA Finance and Administration
d. Acknowledge Report Of Contract Award To Oracle America, Inc. Of Redwood Shores, CA In The Total Amount Of $14,478.00 For Annual Renewal Of Taleo Applicant Tracking System For The Human Resources Department (Contract No. 2011-0185)
Shirley Harmon, Human Resources Director
Executive Session
24. Consideration of Motion To Enter Executive Session For Purpose Of Reviewing Various Matters of Pending Litigation. Shauna Billingsley, City Attorney
RETURN FROM EXECUTIVE SESSION
25. Consideration of Matters from Executive Session.
Dr. Ken Moore, Mayor
Scheduled City Meetings and Events
(March 12 -27, 2014)
March 13 7:30 a.m. Battlefield Preservation Commission
March 13 4:00 p.m. Budget & Finance Committee
March 17 4:00 p.m. Historic Zoning Design Review
March 18 4:00 p.m. Sustainability Commission
March 24 5:00 p.m. Tree Commission
March 25 5:00 p.m. Work Session (Board of Mayor and Aldermen)
March 25 7:00 p.m. Board of Mayor and Aldermen
March 26 4:00 p.m. Capital Investment Committee (CIC)
March 27 5:00 p.m. BOMA & FMPC Workshop
March 27 7:00 p.m. Planning Commission (FMPC)
Other Business
Adjourn
Respectfully Submitted,
Eric S. Stuckey
City Administrator
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02. Invocation
03. Pledge of Allegiance
04. Grievances Or Statements From Citizens. Citizen Comments (Open For Franklin Citizens To Be Heard On Items Not Included On This Agenda. As Provided By Law, The Board Of Mayor And Aldermen Shall Make No Decisions Or Consideration Of Action Of Citizen Comments, Except To Refer The Matter To The City Administrator For Administrative Consideration, Or To Schedule The Matter For Board Consideration At A Later Date. Those Citizens Addressing The Board Of Mayor And Aldermen Are Requested To Come To The Microphone And Identify Themselves By Name And Address For The Official Record.)
05. Communications From Williamson County Mayor And Williamson County Commission.
06. Approval Of Minutes.
• February 25, 2014 Worksession
• February 25, 2014 Board of Mayor and Aldermen
07. Recognitions
• Proclamation for American Red Cross Month
08. Miscellaneous Reports
09. Consent Agenda
All Items Under The Consent Agenda Are Deemed To Be Non-Controversial And Routine In Nature By The Governing Body. They Will Be Approved As Recommended By Committee Or Staff By One Motion Of The Governing Body. The Items On The Consent Agenda Will Not Be Discussed. Any Member Of The Governing Body Desiring To Discuss An Item On The Consent Agenda May Request That It Be Removed From The Consent Agenda And Be Placed On The Regular Agenda. It Will Then Be Considered At That Time. Staff Recommends That Item Numbers 14 -23 Be Placed On The Consent Agenda.
OLD BUSINESS
10. PUBLIC HEARING: Consideration of Ordinance 2014-03, An Ordinance Approving FY 2014 Second Quarter Budget Amendments; (02/13/14 Finance 3-0; 02/25/14 BOMA 8-0).
Second and Final Reading Mike Lowe, Comptroller
NEW BUSINESS
11. Consideration of Resolution 2014-13, A Resolution To Adopt The Funding Plan For The FY 2014-2018 CIP (Capital Investment Program). (02/25/14 WS) Click Here to view the Debt Capacity Documents
David Parker, City Engineer / CIP Executive
12. Consideration Of Cooperative Purchasing Agreement (COF 2014-0014) Between The City Of Brentwood, The City Of Bristol, The Town Of Collierville, The City Of Franklin, The City Of Johnson City, The City Of Kingsport, And The City Of Murfreesboro For The Procurement Of Re-Insurance For Self-Funded Health Insurance Plans. (03/11/14 WS)
Shirley Harmon, Human Resources Director
13. Consideration of Professional Services Agreement (COF 2014-0048) with Smith Seckman and Reid for the Southwest Basins No. 2 and No. 3 Sewer Study. (02/26/14 CIC 4-0)
David Parker, City Engineer / CIP Executive
CONSENT
14. Consideration of Contract For The Disbursement Of Community Based Development Organization Program Funding, Fiscal Year 2013-14 From The City Of Franklin (COF Contract No. 2014-0005) (Community Housing Partnership) (02/25/14 WS)
Chris Bridgewater, Director
Building and Neighborhood Services
15. Consideration of Contract For The Disbursement Of Community Based Development Organization Program Funding, Fiscal Year 2013-14 From The City Of Franklin (COF Contract No. 2014-0006) (Hard Bargain Association) (02/25/14 WS)
Chris Bridgewater, Director
Building and Neighborhood Services
16. Consideration of Change Order No. 1 (Final Change Order) to the Construction Contract (COF Contract No. 2012-0075) for the Public Works Facility Access Road Project (COF Contract No. 2012-0075) (02/26/14 CIC 4-0)
David Parker, City Engineer / CIP Executive
17. Consideration of Professional Services Agreement (COF 2014-0044) with Hazen and Sawyer for the Spencer Creek at Franklin Road Sanitary Sewer Rehabilitation Project. (02/26/14 CIC 4-0)
David Parker, City Engineer / CIP Executive
18. Consideration of Professional Services Agreement (COF 2014-0045) with CDM Smith for the Sanitary Sewer System Model Assistance and Capacity Assurance Tool Program Project.
(02/26/14 CIC 4-0)
David Parker, City Engineer / CIP Executive
19. Consideration of Amendment No. 2 to the Professional Services Agreement (COF Contract No. 2012-0052) with Gresham Smith & Partners for the 7th Avenue/Fair Street Intersection to 5th Avenue North Sanitary Sewer Improvements. (02/26/14 CIC 4-0)
David Parker, City Engineer / CIP Executive
20. Consideration Of Event Permit Application For Fiddlin Fish 5K Sponsored By First United Methodist Church To Be Held On May 10, 2014 In Downtown Franklin. (02/25/14 WS)
David Rahinsky, Police Chief
21. Consideration Of Event Permit Application For Franklin On The Fourth Sponsored By Franklin Lions Club To Be Held On July 4, 2014 In Downtown Franklin. (02/25/14 WS)
David Rahinsky, Police Chief
22. Consideration of Event Permit Application For Americana Cross County Lines Music Festival Sponsored By Americana Music Association To Be Held On May 31, 2014 at Harlinsdale Farm. (02/25/14 WS)
Lisa Clayton, Parks Director
23. Items Approved By The City Administrator On Behalf Of The Board Of Mayor And Aldermen:
a. Contract Award To Stanard And Associates, Inc. Of Chicago, IL For Promotional Assessment Services For Upcoming Master Patrol Officer / Detective Promotional Process And Sergeant Promotional Process For The Human Resources Department; Contract No. 2014-0026). David Rahinsky, Police Chief
b. Assignment of Contract with Davidson Financial Investment Management to Government Portfolio Advisors (Amendment to COF Contract 2011-0072) Russ Truell, ACA Finance and Administration
c. Transfer Of Construction Retainage Funds On The Hillsboro Road Improvements Project (Civil Constructors Inc., Contractor) From Republic Bank To Pinnacle Bank
Russ Truell, ACA Finance and Administration
d. Acknowledge Report Of Contract Award To Oracle America, Inc. Of Redwood Shores, CA In The Total Amount Of $14,478.00 For Annual Renewal Of Taleo Applicant Tracking System For The Human Resources Department (Contract No. 2011-0185)
Shirley Harmon, Human Resources Director
Executive Session
24. Consideration of Motion To Enter Executive Session For Purpose Of Reviewing Various Matters of Pending Litigation. Shauna Billingsley, City Attorney
RETURN FROM EXECUTIVE SESSION
25. Consideration of Matters from Executive Session.
Dr. Ken Moore, Mayor
Scheduled City Meetings and Events
(March 12 -27, 2014)
March 13 7:30 a.m. Battlefield Preservation Commission
March 13 4:00 p.m. Budget & Finance Committee
March 17 4:00 p.m. Historic Zoning Design Review
March 18 4:00 p.m. Sustainability Commission
March 24 5:00 p.m. Tree Commission
March 25 5:00 p.m. Work Session (Board of Mayor and Aldermen)
March 25 7:00 p.m. Board of Mayor and Aldermen
March 26 4:00 p.m. Capital Investment Committee (CIC)
March 27 5:00 p.m. BOMA & FMPC Workshop
March 27 7:00 p.m. Planning Commission (FMPC)
Other Business
Adjourn
Respectfully Submitted,
Eric S. Stuckey
City Administrator
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