City of Franklin, TN
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Board of Mayor and Aldermen Meeting
- Date: 09/24/2013 7:00 PM - 9:00 PM
- Location: Board Room
109 3rd Avenue South (City Hall)
Franklin, Tennessee 37064
01. Call To Order To view signed agenda, click here.
02. Invocation To view the approved minutes of this meeting, click here
03. Pledge of Allegiance
04. Grievances Or Statements From Citizens. Citizen Comments (Open For Franklin Citizens To Be Heard On Items Not Included On This Agenda. As Provided By Law, The Board Of Mayor And Aldermen Shall Make No Decisions Or Consideration Of Action Of Citizen Comments, Except To Refer The Matter To The City Administrator For Administrative Consideration, Or To Schedule The Matter For Board Consideration At A Later Date. Those Citizens Addressing The Board Of Mayor And Aldermen Are Requested To Come To The Microphone And Identify Themselves By Name And Address For The Official Record.)
05. Communications From Williamson County Mayor And Williamson County Commission.
06. Approval Of Minutes.
• August 27, 2013 Worksession
• August 27, 2013 Board of Mayor and Aldermen
• September 10, 2013 Worksession
• September 10, 2013 Board of Mayor and Aldermen
07. Recognitions
• 3CMA Award for Best Promotional Video
• Fire Prevention Month – October 2013
• Prostate Cancer Awareness Day – September 30, 2013
08. Miscellaneous Reports
09. Consent Agenda
All Items Under The Consent Agenda Are Deemed To Be Non-Controversial And Routine In Nature By The Governing Body. They Will Be Approved As Recommended By Committee Or Staff By One Motion Of The Governing Body. The Items On The Consent Agenda Will Not Be Discussed. Any Member Of The Governing Body Desiring To Discuss An Item On The Consent Agenda May Request That It Be Removed From The Consent Agenda And Be Placed On The Regular Agenda. It Will Then Be Considered At That Time. Staff Recommends That Item Numbers 17 - 35 Be Placed On The Consent Agenda.
NEW BUSINESS
10. Consideration of Resolution 2013-58, An Initial Resolution Authorizing The City Of Franklin, Tennessee To Issue Its General Obligation Bonds In The Aggregate Principal Amount Of Not To Exceed Ten Million Dollars ($10,000,000) To Issue Pension Obligation Bonds (Pension Committee 7-0, 8/19/13; 08/28/13 Finance, 09/10/13 WS )
Russ Truell, ACA Finance and Administration
11. Consideration of Event Permit from Mellow Mushroom in Downtown Franklin on October 5, 2013. (09/24/13 WS)
David Rahinsky, Chief of Police
12. Consideration Of Event Permit Application For Franklin Cowboys Homecoming Parade On October 4, 2013 In Downtown Franklin. (09/24/13 WS)
David Rahinsky, Police Chief
13. Consideration of Event Permit Application For Centennial High School Homecoming Parade To Be Held October 4, 2013 in the Cool Springs Area. (09/24/13 WS)
David Rahinsky, Police Chief
14. Consideration To Approve COF 2013-0142 Agreement PSA Harlinsdale Farm Archaeological Phase I Survey TRC Solutions In The Amount To Not Exceed $13,897.15. Budgeted 110-84950-44700 For Fiscal Year 2014. (09/24/13 WS)
Lisa Clayton, Parks Director
15. Consideration of Ordinance 2013-50, To Be Entitled: "An Ordinance Granting A Franchise To Atmos Energy Corporation. (09/25/13 WS); Establishing a Public Hearing Date of October 8, 2013.
First of Two Readings
Russ Truell, ACA Finance & Administration
16. Consideration Of Professional Services Agreement With SSR, Inc For The Hunters Bend Elementary Safe Routes To School Project Preliminary Engineering And Construction Engineering And Inspection (CEI) (COF Contract No 2013-0128) For An Amount Not To Exceed $99,972.52.
(09/12/13 CIC 3-0)
David Parker, CIP Executive / City Engineer
CONSENT
17. Consideration of Ordinance 2013-28, To Be Entitled: “An Ordinance To Amend Chapter 5, Section 5.3.7, Section 5.3.8, And Section 5.3.9 Of The City Of Franklin Zoning Ordinance Regulating Hamlets, Conservation Subdivisions, And Traditional Neighborhood Development”; (Favorable Recommendation 7-0 FMPC 7/25/13; 09/10/13 BOMA 8-0)
Third and Final Reading
Ald. Ann Petersen, FMPC Representative
18. Consideration of Ordinance 2013-35, An Ordinance To Rezone ±195.5 Acres (Water’s Edge PUD Subdivision) From Agricultural District (AG) To Residential Variety (RX) For The Property Located At 4413 South Carothers Road; (Favorable Recommendation 7-0 FMPC 7/25/13; 09/10/13 BOMA 8-0)
Third and Final Reading
Ald. Ann Petersen, FMPC Representative
19. Consideration of Ordinance 2013-36, An Ordinance To Rezone ± 3.75 Acres (Ralston Row PUD Subdivision) From Medium Residential District (R-2) To Residential Variety District (RX) For The Properties Located At 121 And 123 Ralston Lane. (Favorable Recommendation 7-0 FMPC 7/25/13; 09/10/13 BOMA 8-0)
Third and Final Reading
Ald. Ann Petersen, FMPC Representative
20. Consideration of Ordinance 2013-39, To Be Entitled: “An Ordinance To Amend Chapter 5, Section 5.3.5 (2) Of The City Of Franklin Zoning Ordinance Regulating Garage Door Width For Residential Detached Housing; (Favorable Recommendation 7-0 FMPC 7/25/13; 09/10/13 BOMA 5-3)
Third and Final Reading
Ald. Ann Petersen, FMPC Representative
21. Consideration Of Ordinance No. 2013-43 To Be Entitled: "An Ordinance To Amend Title 4 Of The City Of Franklin Municipal Code Relative To The City’s Occupational Safety And Health Program, To Include Certain Updates As Required By Tennessee Occupational Safety and Health Administration.
(09/10/13 WS)
First of Two Readings
Sara Sylvis, Risk Manager
22. Consideration Of Resolution 2013-62, A Resolution Awarding The Construction Contract (COF Contract No 2013-0119) To S&W Contracting Company, Inc. In The Amount Of $233,626.50 And Establishing A Project Contingency In The Amount Of $20,000 For The Columbia Avenue And Southeast Parkway Traffic Signal And Interconnect Installation Project. (09/12/13 CIC 4-0)
David Parker, CIP Executive / City Engineer
23. Consideration Of Final Change Order To Contract 2012-0086, Harlinsdale Equestrian Barn Structural Stabilization And Weatherization Project In An Amount Of $37,734.88 (09/10/13 WS)
Brad Wilson, Facilities Project Manager
24. Consideration of Liquor License Retailer’s Certificate (Renewal) For Franklin Wine and Spirits, (David Clark, Managing Agent) 1400 Liberty Pike, Suite #300, Franklin, Tennessee, 37067.
(09/10/13 WS)
Lanaii Y. Benne, Assistant City Recorder
25. Consideration Of Liquor License Retailer’s Certificate (Renewal) For Mallory Lane Wine And Spirits (Robert Scales, Managing Agent), 3070 Mallory Lane #100, Franklin, Tennessee 37067.
(09/10/13 WS)
Lanaii Y. Benne, Assistant City Recorder
26. Consideration Of Sole-Source Purchase, From Vision Internet Providers, Inc., A California Corporation, Of Services Necessary To Upgrade The City’s Website In The Total One-Time Amount Of $22,950 ($32,000 Budgeted In 110-82510-41330 For Fiscal Year 2014;Addendum No. 2 to COF Contract No. 2009-0015). (09/10/13 WS)
Milissa Reierson, Communications Manager
27. Consideration Of Sole-Source Purchase, From Vision Internet Providers, Inc., A California Corporation, Of Services Necessary To Purchase Annual Website Subscription Services In The Amount Of $6,600 For The Initial One-Year Term With Options To Renew At Specified Rates For Not More Than Four (4) Additional Years ($32,000 Budgeted In 110-82510-41330 For Fiscal Year 2014; COF Contract No. 2013-0078). (09/10/13 WS)
Milissa Reierson, Communications Manager
28. Consideration Of Change Order In The Amount Of $374,855.00 To Contract With Infor Systems (Contract 2010-0045) For Utility Billing Software Implementation. (09/10/13 WS)
Russ Truell, ACA Finance and Administration
Fred Banner, Director-Information Technology
29. Consideration Of Change Order In The Amount Of $194,062.50 To Contract With Infor Systems For Community Development Software Implementation. (09/10/13 WS)
Russ Truell, ACA Finance and Administration
Fred Banner, Director-Information Technology
30. Consideration Of Adoption Agreement With Loomis-Sayles Trust Company LLC For Management Of Fixed Income Allocation (COF Contract No. 2013-0138) For The City Of Franklin Employees’ Pension Plan. (Pension Committee, 7-0, 8/19/13(09/10/13 WS)
Russ Truell, ACA Finance and Administration
Shirley Harmon, Human Resources Director
31. Consideration Of Investment Management Agreement With Bradford & Marzec LLC For Management Of Fixed Income Allocation (COF Contract No. 2013-0132) For The City Of Franklin Employees’ Pension Plan. (Pension Committee, 7-0, 8/19/13; (09/10/13 WS) Russ Truell, ACA Finance and Administration
Shirley Harmon, Human Resources Director
32. Consideration To Approve Water Availability Request For 300 Jeb Stuart Drive (Map 0270 Parcel 022.09). (09/12/13 CIC 4-0 )
David Parker, CIP Executive / City Engineer
33. Consideration To Approve Water Availability Request For 311 General NB Forrest Drive (Map 0270 Parcel 01300). (09/12/13 CIC 4-0 )
David Parker, CIP Executive / City Engineer
34. Consideration Of Change Order #3 For The TOC Phase 3 Field Hardware Project (COF 2011-0151) With Stansell Electric Company, Inc For A DECREASE In The Amount Of $12,146.60 (09/12/13 CIC 3-0)
David Parker, CIP Executive / City Engineer
35. Items Approved By The City Administrator On Behalf Of The Board Of Mayor And Aldermen:
• Acknowledge Report Of Contract Award To Bentley Systems, Inc. Of Exton, PA In The Total Amount Of $2,017 For Renewal Of Bentley Select Subscription For Software Licenses For The Engineering Department (Contract No. 2013-0125).
Paul Holzen, Director of Engineering
• Acknowledge Report Of Contract Award To Peritus Of Louisville, KY In a total amount not to exceed $10,000 For Blue Bag Recycling Program Marketing Services (Purchasing Office Procurement Solicitation No. 2014-002; $10,000 Budgeted In 124-82560-46140 For Fiscal Year 2014; Contract No. 2013-0100).
Milissa Reierson, Communications Manager
• Contract 2013-0109 Providing funding for Land Acquisition by Habitat for Humanity within the City of Franklin, Tennessee through the Community Development Block Grant.
Chris Bridgewater, Director BNS
Kathleen Sauseda,
Housing Development Coordinator
Executive Session
36. Consideration of Motion To Enter Executive Session For Purpose Of Reviewing Various Matters of Pending Litigation.
Shauna Billingsley, City Attorney
RETURN FROM EXECUTIVE SESSION
37. Consideration of Matters from Executive Session.
Dr. Ken Moore, Mayor
Scheduled City Meetings and Events
(September 25 – October 8, 2013)
September 25 3:00 p.m. SPECIAL JOINT Finance and Capital Investment Committee
*NOTE special time
September 26 5:00 p.m. BOMA & FMPC Workshop
September 26 7:00 p.m. Planning Commission
October 1 5:00 p.m. Joint BOMA & FMPC Workshop – Parkland Dedication
October 3 7:30 a.m. Housing Commission: Development & Infrastructure Committee
October 3 6:00 p.m. Board of Zoning Appeals (BOZA)
October 8 4:30 p.m. Beer Board
October 8 5:00 p.m. BOMA Worksession
October 8 7:00 p.m. Board of Mayor and Aldermen Meeting
Other Business
Adjourn
Respectfully Submitted,
Eric S. Stuckey
City Administrator
To Request Accommodations Due To Disabilities, Please Contact The Human Resources Risk Manager At (615) 791-3277.
Return to full list >>
02. Invocation To view the approved minutes of this meeting, click here
03. Pledge of Allegiance
04. Grievances Or Statements From Citizens. Citizen Comments (Open For Franklin Citizens To Be Heard On Items Not Included On This Agenda. As Provided By Law, The Board Of Mayor And Aldermen Shall Make No Decisions Or Consideration Of Action Of Citizen Comments, Except To Refer The Matter To The City Administrator For Administrative Consideration, Or To Schedule The Matter For Board Consideration At A Later Date. Those Citizens Addressing The Board Of Mayor And Aldermen Are Requested To Come To The Microphone And Identify Themselves By Name And Address For The Official Record.)
05. Communications From Williamson County Mayor And Williamson County Commission.
06. Approval Of Minutes.
• August 27, 2013 Worksession
• August 27, 2013 Board of Mayor and Aldermen
• September 10, 2013 Worksession
• September 10, 2013 Board of Mayor and Aldermen
07. Recognitions
• 3CMA Award for Best Promotional Video
• Fire Prevention Month – October 2013
• Prostate Cancer Awareness Day – September 30, 2013
08. Miscellaneous Reports
09. Consent Agenda
All Items Under The Consent Agenda Are Deemed To Be Non-Controversial And Routine In Nature By The Governing Body. They Will Be Approved As Recommended By Committee Or Staff By One Motion Of The Governing Body. The Items On The Consent Agenda Will Not Be Discussed. Any Member Of The Governing Body Desiring To Discuss An Item On The Consent Agenda May Request That It Be Removed From The Consent Agenda And Be Placed On The Regular Agenda. It Will Then Be Considered At That Time. Staff Recommends That Item Numbers 17 - 35 Be Placed On The Consent Agenda.
NEW BUSINESS
10. Consideration of Resolution 2013-58, An Initial Resolution Authorizing The City Of Franklin, Tennessee To Issue Its General Obligation Bonds In The Aggregate Principal Amount Of Not To Exceed Ten Million Dollars ($10,000,000) To Issue Pension Obligation Bonds (Pension Committee 7-0, 8/19/13; 08/28/13 Finance, 09/10/13 WS )
Russ Truell, ACA Finance and Administration
11. Consideration of Event Permit from Mellow Mushroom in Downtown Franklin on October 5, 2013. (09/24/13 WS)
David Rahinsky, Chief of Police
12. Consideration Of Event Permit Application For Franklin Cowboys Homecoming Parade On October 4, 2013 In Downtown Franklin. (09/24/13 WS)
David Rahinsky, Police Chief
13. Consideration of Event Permit Application For Centennial High School Homecoming Parade To Be Held October 4, 2013 in the Cool Springs Area. (09/24/13 WS)
David Rahinsky, Police Chief
14. Consideration To Approve COF 2013-0142 Agreement PSA Harlinsdale Farm Archaeological Phase I Survey TRC Solutions In The Amount To Not Exceed $13,897.15. Budgeted 110-84950-44700 For Fiscal Year 2014. (09/24/13 WS)
Lisa Clayton, Parks Director
15. Consideration of Ordinance 2013-50, To Be Entitled: "An Ordinance Granting A Franchise To Atmos Energy Corporation. (09/25/13 WS); Establishing a Public Hearing Date of October 8, 2013.
First of Two Readings
Russ Truell, ACA Finance & Administration
16. Consideration Of Professional Services Agreement With SSR, Inc For The Hunters Bend Elementary Safe Routes To School Project Preliminary Engineering And Construction Engineering And Inspection (CEI) (COF Contract No 2013-0128) For An Amount Not To Exceed $99,972.52.
(09/12/13 CIC 3-0)
David Parker, CIP Executive / City Engineer
CONSENT
17. Consideration of Ordinance 2013-28, To Be Entitled: “An Ordinance To Amend Chapter 5, Section 5.3.7, Section 5.3.8, And Section 5.3.9 Of The City Of Franklin Zoning Ordinance Regulating Hamlets, Conservation Subdivisions, And Traditional Neighborhood Development”; (Favorable Recommendation 7-0 FMPC 7/25/13; 09/10/13 BOMA 8-0)
Third and Final Reading
Ald. Ann Petersen, FMPC Representative
18. Consideration of Ordinance 2013-35, An Ordinance To Rezone ±195.5 Acres (Water’s Edge PUD Subdivision) From Agricultural District (AG) To Residential Variety (RX) For The Property Located At 4413 South Carothers Road; (Favorable Recommendation 7-0 FMPC 7/25/13; 09/10/13 BOMA 8-0)
Third and Final Reading
Ald. Ann Petersen, FMPC Representative
19. Consideration of Ordinance 2013-36, An Ordinance To Rezone ± 3.75 Acres (Ralston Row PUD Subdivision) From Medium Residential District (R-2) To Residential Variety District (RX) For The Properties Located At 121 And 123 Ralston Lane. (Favorable Recommendation 7-0 FMPC 7/25/13; 09/10/13 BOMA 8-0)
Third and Final Reading
Ald. Ann Petersen, FMPC Representative
20. Consideration of Ordinance 2013-39, To Be Entitled: “An Ordinance To Amend Chapter 5, Section 5.3.5 (2) Of The City Of Franklin Zoning Ordinance Regulating Garage Door Width For Residential Detached Housing; (Favorable Recommendation 7-0 FMPC 7/25/13; 09/10/13 BOMA 5-3)
Third and Final Reading
Ald. Ann Petersen, FMPC Representative
21. Consideration Of Ordinance No. 2013-43 To Be Entitled: "An Ordinance To Amend Title 4 Of The City Of Franklin Municipal Code Relative To The City’s Occupational Safety And Health Program, To Include Certain Updates As Required By Tennessee Occupational Safety and Health Administration.
(09/10/13 WS)
First of Two Readings
Sara Sylvis, Risk Manager
22. Consideration Of Resolution 2013-62, A Resolution Awarding The Construction Contract (COF Contract No 2013-0119) To S&W Contracting Company, Inc. In The Amount Of $233,626.50 And Establishing A Project Contingency In The Amount Of $20,000 For The Columbia Avenue And Southeast Parkway Traffic Signal And Interconnect Installation Project. (09/12/13 CIC 4-0)
David Parker, CIP Executive / City Engineer
23. Consideration Of Final Change Order To Contract 2012-0086, Harlinsdale Equestrian Barn Structural Stabilization And Weatherization Project In An Amount Of $37,734.88 (09/10/13 WS)
Brad Wilson, Facilities Project Manager
24. Consideration of Liquor License Retailer’s Certificate (Renewal) For Franklin Wine and Spirits, (David Clark, Managing Agent) 1400 Liberty Pike, Suite #300, Franklin, Tennessee, 37067.
(09/10/13 WS)
Lanaii Y. Benne, Assistant City Recorder
25. Consideration Of Liquor License Retailer’s Certificate (Renewal) For Mallory Lane Wine And Spirits (Robert Scales, Managing Agent), 3070 Mallory Lane #100, Franklin, Tennessee 37067.
(09/10/13 WS)
Lanaii Y. Benne, Assistant City Recorder
26. Consideration Of Sole-Source Purchase, From Vision Internet Providers, Inc., A California Corporation, Of Services Necessary To Upgrade The City’s Website In The Total One-Time Amount Of $22,950 ($32,000 Budgeted In 110-82510-41330 For Fiscal Year 2014;Addendum No. 2 to COF Contract No. 2009-0015). (09/10/13 WS)
Milissa Reierson, Communications Manager
27. Consideration Of Sole-Source Purchase, From Vision Internet Providers, Inc., A California Corporation, Of Services Necessary To Purchase Annual Website Subscription Services In The Amount Of $6,600 For The Initial One-Year Term With Options To Renew At Specified Rates For Not More Than Four (4) Additional Years ($32,000 Budgeted In 110-82510-41330 For Fiscal Year 2014; COF Contract No. 2013-0078). (09/10/13 WS)
Milissa Reierson, Communications Manager
28. Consideration Of Change Order In The Amount Of $374,855.00 To Contract With Infor Systems (Contract 2010-0045) For Utility Billing Software Implementation. (09/10/13 WS)
Russ Truell, ACA Finance and Administration
Fred Banner, Director-Information Technology
29. Consideration Of Change Order In The Amount Of $194,062.50 To Contract With Infor Systems For Community Development Software Implementation. (09/10/13 WS)
Russ Truell, ACA Finance and Administration
Fred Banner, Director-Information Technology
30. Consideration Of Adoption Agreement With Loomis-Sayles Trust Company LLC For Management Of Fixed Income Allocation (COF Contract No. 2013-0138) For The City Of Franklin Employees’ Pension Plan. (Pension Committee, 7-0, 8/19/13(09/10/13 WS)
Russ Truell, ACA Finance and Administration
Shirley Harmon, Human Resources Director
31. Consideration Of Investment Management Agreement With Bradford & Marzec LLC For Management Of Fixed Income Allocation (COF Contract No. 2013-0132) For The City Of Franklin Employees’ Pension Plan. (Pension Committee, 7-0, 8/19/13; (09/10/13 WS) Russ Truell, ACA Finance and Administration
Shirley Harmon, Human Resources Director
32. Consideration To Approve Water Availability Request For 300 Jeb Stuart Drive (Map 0270 Parcel 022.09). (09/12/13 CIC 4-0 )
David Parker, CIP Executive / City Engineer
33. Consideration To Approve Water Availability Request For 311 General NB Forrest Drive (Map 0270 Parcel 01300). (09/12/13 CIC 4-0 )
David Parker, CIP Executive / City Engineer
34. Consideration Of Change Order #3 For The TOC Phase 3 Field Hardware Project (COF 2011-0151) With Stansell Electric Company, Inc For A DECREASE In The Amount Of $12,146.60 (09/12/13 CIC 3-0)
David Parker, CIP Executive / City Engineer
35. Items Approved By The City Administrator On Behalf Of The Board Of Mayor And Aldermen:
• Acknowledge Report Of Contract Award To Bentley Systems, Inc. Of Exton, PA In The Total Amount Of $2,017 For Renewal Of Bentley Select Subscription For Software Licenses For The Engineering Department (Contract No. 2013-0125).
Paul Holzen, Director of Engineering
• Acknowledge Report Of Contract Award To Peritus Of Louisville, KY In a total amount not to exceed $10,000 For Blue Bag Recycling Program Marketing Services (Purchasing Office Procurement Solicitation No. 2014-002; $10,000 Budgeted In 124-82560-46140 For Fiscal Year 2014; Contract No. 2013-0100).
Milissa Reierson, Communications Manager
• Contract 2013-0109 Providing funding for Land Acquisition by Habitat for Humanity within the City of Franklin, Tennessee through the Community Development Block Grant.
Chris Bridgewater, Director BNS
Kathleen Sauseda,
Housing Development Coordinator
Executive Session
36. Consideration of Motion To Enter Executive Session For Purpose Of Reviewing Various Matters of Pending Litigation.
Shauna Billingsley, City Attorney
RETURN FROM EXECUTIVE SESSION
37. Consideration of Matters from Executive Session.
Dr. Ken Moore, Mayor
Scheduled City Meetings and Events
(September 25 – October 8, 2013)
September 25 3:00 p.m. SPECIAL JOINT Finance and Capital Investment Committee
*NOTE special time
September 26 5:00 p.m. BOMA & FMPC Workshop
September 26 7:00 p.m. Planning Commission
October 1 5:00 p.m. Joint BOMA & FMPC Workshop – Parkland Dedication
October 3 7:30 a.m. Housing Commission: Development & Infrastructure Committee
October 3 6:00 p.m. Board of Zoning Appeals (BOZA)
October 8 4:30 p.m. Beer Board
October 8 5:00 p.m. BOMA Worksession
October 8 7:00 p.m. Board of Mayor and Aldermen Meeting
Other Business
Adjourn
Respectfully Submitted,
Eric S. Stuckey
City Administrator
To Request Accommodations Due To Disabilities, Please Contact The Human Resources Risk Manager At (615) 791-3277.
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