City of Franklin, TN
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Board of Mayor and Aldermen Meeting
- Date: 05/14/2013 7:00 PM - 9:00 PM
- Location: Board Room
109 3rd Avenue South (City Hall)
Franklin, Tennessee 37064
01. Call To Order
To view signed agenda for this meeting, click here
02. Invocation To view planning summary for April, click here
03. Pledge of Allegiance by Christian Taylor Whitaker
Eagle Scout, Boy Scouts of America Troop 137
To view minutes of this meeting, click here
04. Grievances Or Statements From Citizens. Citizen Comments (Open For Franklin Citizens To Be Heard On Items Not Included On This Agenda. As Provided By Law, The Board Of Mayor And Aldermen Shall Make No Decisions Or Consideration Of Action Of Citizen Comments, Except To Refer The Matter To The City Administrator For Administrative Consideration, Or To Schedule The Matter For Board Consideration At A Later Date. Those Citizens Addressing The Board Of Mayor And Aldermen Are Requested To Come To The Microphone And Identify Themselves By Name And Address For The Official Record.)
05. Communications From Williamson County Mayor And Williamson County Commission.
06. Approval Of Minutes.
• April 23, 2013 Worksession
• April 23, 2013 Board of Mayor and Aldermen
07. Recognitions
• National Public Works Week May 19-25, 2013
• American Stroke Month
• Sustainability Month
• Preservation Photo Contest Winner Recognition
08. Miscellaneous Reports
09. Consent Agenda
All Items Under The Consent Agenda Are Deemed To Be Non-Controversial And Routine In Nature By The Governing Body. They Will Be Approved As Recommended By Committee Or Staff By One Motion Of The Governing Body. The Items On The Consent Agenda Will Not Be Discussed. Any Member Of The Governing Body Desiring To Discuss An Item On The Consent Agenda May Request That It Be Removed From The Consent Agenda And Be Placed On The Regular Agenda. It Will Then Be Considered At That Time. Staff Recommends That Item Numbers 24 – 34 Be Placed On The Consent Agenda.
OLD BUSINESS
10. PUBLIC HEARING: Consideration Of Ordinance 2013-12, An Ordinance To Rezone +/- 0.96 Acres From Low Residential (R-1) District To Residential Variety (RX) District For The Property Located At 711 Hillsboro Road. (3-28-13 FMPC 8-0); (03-28-13 FMPC 8-0, 04-09-13 BOMA 7-0)
Second of Three Readings
Ald. Ann Petersen, FMPC Representative
11. PUBLIC HEARING: Consideration Of Resolution 2013-16, A Resolution Approving A Development Plan For 711 Hillsboro Road PUD Subdivision, Located At 711 Hillsboro Road by the City of Franklin, Tennessee. (3-28-13 FMPC 8-0; 4-09-13 WS)
Ald. Ann Petersen, FMPC Representative
NEW BUSINESS
12. Consideration Of Ordinance 2013-15, An Ordinance To Rezone ± 80.88 Acres To The Height Overlay (HTO) District For The Property Located At The Southeast Quadrant Of East McEwen Drive And South Carothers Parkway. (04/25/13 FMPC 7-0, 05/14/13 WS); Establishing a Public Hearing for June 11, 2013.
First of Three Readings
Ald. Ann Petersen, FMPC Representative
13. Consideration of Ordinance 2013-16, An Ordinance To Rezone ± 57.23 Acres From Agricultural (AG) District To Residential Variety (RX) District For The Properties Located South Of South Carothers Road, North Of The Harpeth River, And Along The Proposed South Carothers Parkway (4419 South Carothers Parkway). (04/25/13 FMPC 7-0; 05/14/13 WS); Establishing A Public Hearing For June 11, 2013.
First of Three Readings
Ald. Ann Petersen, FMPC Representative
14. Consideration of Ordinance 2013-18, To Be Entitled, An Ordinance To Amend Title 22, Chapter 1 Of The Franklin Municipal Code Relative To Compensation For The Mayor And Aldermen Of The City Of Franklin. (04/23/13 WS)
First of Two Readings
Eric Stuckey, City Administrator
15. Consideration Of Bid Award To R.G. Anderson Company Inc. In The Amount Of $3,828,500.00 (Three Million Eight Hundred Twenty Eight Thousand Five Hundred Dollars And No Cents) For The Construction Program Of The City Of Franklin Public Works Complex Located At 124 Lumber Drive. (COF Contract No. 2012–0185). (04/23/13 WS)
Brad Wilson, Project Facilities Manager
16. Consideration Of Request From Pearl Street Partners For Limiting Sanitary Sewer Fees To Being Based On A ¾” Water Meter Instead Of A 1” Water Meter Due To Requirements Of Fire Sprinklers At Lockwood Glen (aka Nichols Bend). (04/23/13 WS)
David Parker, City Engineer/CIP Executive
17. Consideration Of Liquor License Retailer’s Certificate For Wine And Liquor Depot, Wine and Liquor Depot, LLC, (Owned Jointly By Harold McCormick, The Managing Agent, And Sarah McCormick) 327 Independence Square, Franklin, Tennessee. (05/14/13 WS)
Lanaii Benne, Assistant City Recorder
18. Consideration of TDOT Special Litter Reduction Grant Contract 2013-0031 in the Amount of $55,000 to Further Promote the City’s Blue Bag Program and to Remove Litter and Large Debris from the Harpeth River. (05/14/13 WS)
Becky Caldwell, Solid Waste Director
Andrew Orr, Sustainability and Grants Coordinator
19. Consideration of Contract Addendum to Conference Center Management Contract (COF Contract No. 2013-0041). (04/24/13 Finance 4-0)
Eric Stuckey, City Administrator
Russ Truell, Asst. City Administrator
20. Consideration of Change Order No 1 for the Eastern Flank Battlefield Access Roadway Project (COF Contract No 2012-0112) in the Amount of $180,910.00. (05-/09/13 CIC)
David Parker, City Engineer / CIP Executive
21. Acknowledge Report Of Emergency Purchase From Southern Sales Co., Inc. Of Nashville, TN In The Total Amount Of $25,663.44 For Replacement Of High Service Pump No. 2 At The City’s Water Treatment Facility, 838 Lewisburg Pike. (05/14/13 WS)
Mark Hilty, Water Management Director
22. Consideration of Mayor’s Nomination of Pam Lewis to the City of Franklin Housing Commission.
Dr. Ken Moore, Mayor
23. Acknowledge Appointment of Jen Porter Ross to the Franklin Housing Authority.
Dr. Ken Moore, Mayor
CONSENT
24. Consideration of Ordinance 2013-08, an Ordinance to Rezone +/- 10.03 Acres from Agricultural District (AG) to Estate Residential District (ER) For the Property Located at 252 Spencer Creek Road. (04/23/13 BOMA 8-0)
Third and Final Reading
Ald. Ann Petersen, FMPC Representative
25. Consideration of Resolution 2013-26, Conference Center Budget. (04/24/13 Finance 4-0)
Jim Keller, Conference Center Director
26. Consideration of Resolution 2013-27, A Resolution of Support for Tax Exemption on Municipal Bonds. (04/24/13 Finance 3-0)
Russ Truell, Asst. City Administrator
27. Consideration Of Contract Award To Pinnacle Bank Of Nashville, TN For Banking Services For The Fiscal Year Beginning July 1, 2013, With Three (3) Options To Extend For One (1) Year Each, Not To Exceed A Total Of Four (4) Years As Mutually Agreed By Both Parties (Purchasing Office Procurement Solicitation No. 2013-015; To Be Reflected In The Proposed Budget For Fiscal Year 2014; Contract No. 2013-0044). (04/23/13 WS) Russ Truell, Assistant City Administrator
28. Consideration of E.Discovery Software Proposal In An Amount Not To Exceed $137,376. (COF Contract 2013-0000)(04/23/13 WS).
Russ Truell, ACA Finance & Administration
Fred Banner, IT Director
29. Consideration of Event Permit Application From Start2Finish For Josh Byers Memorial Day 5k
To be Held on May 27, 2013 In The Cool Springs Area. (04/23/13 WS)
David Rahinsky, Police Chief
30. Consideration of Event Permit Application For Harpeth Bike Ride To Be Held on June 1, 2013. (04/23/13 WS)
David Rahinsky, Police Chief
31. Consideration of Event Permit Application From Friends of Franklin Parks/Franklin Tomorrow for Raise the Roofs at Harlinsdale To Be Held On June 15, 2013. (04/23/13 WS)
Lisa Clayton, Parks Director
32. Consideration of Professional Services Agreement, COF Contract No 2013-0051, with AMEC Environment & Infrastructure, Inc. for the Stormwater Best Practices (BMP) Manual Update, Web Calculation Tool and Training for an Amount Not to Exceed $87,540.00. (Budgeted in the FY 2013 Engineering Stormwater Budget at $100,000) (05-09-13 CIC)
David Parker, City Engineer / CIP Executive
33. Consideration of Amendment No. 2 to the Professional Services Agreement (COF Contract No. 2012-0050) with Hethcoat & Davis, Inc. for the I-65 Widening/Goose Creek Interchange Water Line Relocations Project in an Amount Not to Exceed $9,670.57.00 (This cost is to be a reimbursement from TDOT) (05-/09/13 CIC)
David Parker, City Engineer / CIP Executive
34. Items Approved By The City Administrator On Behalf Of The Board Of Mayor And Aldermen:
A. Acknowledgement Of Bid Award To Fasttek Electrocoating Of Trufant, Michigan In The Total Lump Sum Amount Of $18,076.90 For Electrostatic Painting Of Certain Downtown Traffic Signal And Street Light Components At A Total Of Eleven (11) Job Sites For The Traffic Division Of The Streets Department (Purchasing Office Procurement Solicitation No. 2013-007; $25,000 Budgeted In 110-89470-43110 For Fiscal Year 2013; Contract No. 2013-0054).
Joe York, Streets Director
B. Acknowledgement Of Bid Award To ESC Lab Sciences Of Mt. Juliet, TN In The Total Estimated Amount Based Upon Specified Estimated Quantities Of $3,200 Per Year For Aquatic Toxicity (Biomonitoring) Testing Contract Services For A Minimum Of Twelve (12) Months Effective July 1, 2013, With Two Options To Extend The Term Of Award For Up To Twelve (12) Additional Months Each Option, For The Water Reclamation Division Of The Water Management Department (Purchasing Office Procurement Solicitation No. 2013-018; $150,000 Budgeted In 431-82280-52213 For All Outsourced Water Reclamation Lab Services For Fiscal Year 2013; Contract No. 2013-0056).
Mark Hilty, Water Management Director
Executive Session
35. Consideration of Motion To Enter Executive Session For Purpose Of Reviewing Various Matters of Pending Litigation.
Shauna Billingsley, City Attorney
RETURN FROM EXECUTIVE SESSION
36. Consideration of Matters from Executive Session.
Dr. Ken Moore, Mayor
Scheduled City Meetings and Events
(May 15 – May 28, 2013)
May 15 3:00 pm Finance Committee
May 16 3:00 pm Finance Committee (if needed)
May 20 4:00 pm Historic Zoning Design Review
May 21 4:00 pm Sustainability Commission
May 23 5:00 pm BOMA and FMPC Workshop
May 23 7:00 pm Planning Commission (FMPC)
May 27 CITY OFFICES CLOSED IN OBSERVANCE OF MEMORIAL DAY
May 28 5:00 pm BOMA Worksession
May 28 7:00 pm Board of Mayor and Aldermen Meeting
Other Business
Adjourn
Respectfully Submitted,
Eric S. Stuckey
City Administrator
To Request Accommodations Due To Disabilities, Please Contact The Human Resources Risk Manager At (615) 791-3277.
Return to full list >>
To view signed agenda for this meeting, click here
02. Invocation To view planning summary for April, click here
03. Pledge of Allegiance by Christian Taylor Whitaker
Eagle Scout, Boy Scouts of America Troop 137
To view minutes of this meeting, click here
04. Grievances Or Statements From Citizens. Citizen Comments (Open For Franklin Citizens To Be Heard On Items Not Included On This Agenda. As Provided By Law, The Board Of Mayor And Aldermen Shall Make No Decisions Or Consideration Of Action Of Citizen Comments, Except To Refer The Matter To The City Administrator For Administrative Consideration, Or To Schedule The Matter For Board Consideration At A Later Date. Those Citizens Addressing The Board Of Mayor And Aldermen Are Requested To Come To The Microphone And Identify Themselves By Name And Address For The Official Record.)
05. Communications From Williamson County Mayor And Williamson County Commission.
06. Approval Of Minutes.
• April 23, 2013 Worksession
• April 23, 2013 Board of Mayor and Aldermen
07. Recognitions
• National Public Works Week May 19-25, 2013
• American Stroke Month
• Sustainability Month
• Preservation Photo Contest Winner Recognition
08. Miscellaneous Reports
09. Consent Agenda
All Items Under The Consent Agenda Are Deemed To Be Non-Controversial And Routine In Nature By The Governing Body. They Will Be Approved As Recommended By Committee Or Staff By One Motion Of The Governing Body. The Items On The Consent Agenda Will Not Be Discussed. Any Member Of The Governing Body Desiring To Discuss An Item On The Consent Agenda May Request That It Be Removed From The Consent Agenda And Be Placed On The Regular Agenda. It Will Then Be Considered At That Time. Staff Recommends That Item Numbers 24 – 34 Be Placed On The Consent Agenda.
OLD BUSINESS
10. PUBLIC HEARING: Consideration Of Ordinance 2013-12, An Ordinance To Rezone +/- 0.96 Acres From Low Residential (R-1) District To Residential Variety (RX) District For The Property Located At 711 Hillsboro Road. (3-28-13 FMPC 8-0); (03-28-13 FMPC 8-0, 04-09-13 BOMA 7-0)
Second of Three Readings
Ald. Ann Petersen, FMPC Representative
11. PUBLIC HEARING: Consideration Of Resolution 2013-16, A Resolution Approving A Development Plan For 711 Hillsboro Road PUD Subdivision, Located At 711 Hillsboro Road by the City of Franklin, Tennessee. (3-28-13 FMPC 8-0; 4-09-13 WS)
Ald. Ann Petersen, FMPC Representative
NEW BUSINESS
12. Consideration Of Ordinance 2013-15, An Ordinance To Rezone ± 80.88 Acres To The Height Overlay (HTO) District For The Property Located At The Southeast Quadrant Of East McEwen Drive And South Carothers Parkway. (04/25/13 FMPC 7-0, 05/14/13 WS); Establishing a Public Hearing for June 11, 2013.
First of Three Readings
Ald. Ann Petersen, FMPC Representative
13. Consideration of Ordinance 2013-16, An Ordinance To Rezone ± 57.23 Acres From Agricultural (AG) District To Residential Variety (RX) District For The Properties Located South Of South Carothers Road, North Of The Harpeth River, And Along The Proposed South Carothers Parkway (4419 South Carothers Parkway). (04/25/13 FMPC 7-0; 05/14/13 WS); Establishing A Public Hearing For June 11, 2013.
First of Three Readings
Ald. Ann Petersen, FMPC Representative
14. Consideration of Ordinance 2013-18, To Be Entitled, An Ordinance To Amend Title 22, Chapter 1 Of The Franklin Municipal Code Relative To Compensation For The Mayor And Aldermen Of The City Of Franklin. (04/23/13 WS)
First of Two Readings
Eric Stuckey, City Administrator
15. Consideration Of Bid Award To R.G. Anderson Company Inc. In The Amount Of $3,828,500.00 (Three Million Eight Hundred Twenty Eight Thousand Five Hundred Dollars And No Cents) For The Construction Program Of The City Of Franklin Public Works Complex Located At 124 Lumber Drive. (COF Contract No. 2012–0185). (04/23/13 WS)
Brad Wilson, Project Facilities Manager
16. Consideration Of Request From Pearl Street Partners For Limiting Sanitary Sewer Fees To Being Based On A ¾” Water Meter Instead Of A 1” Water Meter Due To Requirements Of Fire Sprinklers At Lockwood Glen (aka Nichols Bend). (04/23/13 WS)
David Parker, City Engineer/CIP Executive
17. Consideration Of Liquor License Retailer’s Certificate For Wine And Liquor Depot, Wine and Liquor Depot, LLC, (Owned Jointly By Harold McCormick, The Managing Agent, And Sarah McCormick) 327 Independence Square, Franklin, Tennessee. (05/14/13 WS)
Lanaii Benne, Assistant City Recorder
18. Consideration of TDOT Special Litter Reduction Grant Contract 2013-0031 in the Amount of $55,000 to Further Promote the City’s Blue Bag Program and to Remove Litter and Large Debris from the Harpeth River. (05/14/13 WS)
Becky Caldwell, Solid Waste Director
Andrew Orr, Sustainability and Grants Coordinator
19. Consideration of Contract Addendum to Conference Center Management Contract (COF Contract No. 2013-0041). (04/24/13 Finance 4-0)
Eric Stuckey, City Administrator
Russ Truell, Asst. City Administrator
20. Consideration of Change Order No 1 for the Eastern Flank Battlefield Access Roadway Project (COF Contract No 2012-0112) in the Amount of $180,910.00. (05-/09/13 CIC)
David Parker, City Engineer / CIP Executive
21. Acknowledge Report Of Emergency Purchase From Southern Sales Co., Inc. Of Nashville, TN In The Total Amount Of $25,663.44 For Replacement Of High Service Pump No. 2 At The City’s Water Treatment Facility, 838 Lewisburg Pike. (05/14/13 WS)
Mark Hilty, Water Management Director
22. Consideration of Mayor’s Nomination of Pam Lewis to the City of Franklin Housing Commission.
Dr. Ken Moore, Mayor
23. Acknowledge Appointment of Jen Porter Ross to the Franklin Housing Authority.
Dr. Ken Moore, Mayor
CONSENT
24. Consideration of Ordinance 2013-08, an Ordinance to Rezone +/- 10.03 Acres from Agricultural District (AG) to Estate Residential District (ER) For the Property Located at 252 Spencer Creek Road. (04/23/13 BOMA 8-0)
Third and Final Reading
Ald. Ann Petersen, FMPC Representative
25. Consideration of Resolution 2013-26, Conference Center Budget. (04/24/13 Finance 4-0)
Jim Keller, Conference Center Director
26. Consideration of Resolution 2013-27, A Resolution of Support for Tax Exemption on Municipal Bonds. (04/24/13 Finance 3-0)
Russ Truell, Asst. City Administrator
27. Consideration Of Contract Award To Pinnacle Bank Of Nashville, TN For Banking Services For The Fiscal Year Beginning July 1, 2013, With Three (3) Options To Extend For One (1) Year Each, Not To Exceed A Total Of Four (4) Years As Mutually Agreed By Both Parties (Purchasing Office Procurement Solicitation No. 2013-015; To Be Reflected In The Proposed Budget For Fiscal Year 2014; Contract No. 2013-0044). (04/23/13 WS) Russ Truell, Assistant City Administrator
28. Consideration of E.Discovery Software Proposal In An Amount Not To Exceed $137,376. (COF Contract 2013-0000)(04/23/13 WS).
Russ Truell, ACA Finance & Administration
Fred Banner, IT Director
29. Consideration of Event Permit Application From Start2Finish For Josh Byers Memorial Day 5k
To be Held on May 27, 2013 In The Cool Springs Area. (04/23/13 WS)
David Rahinsky, Police Chief
30. Consideration of Event Permit Application For Harpeth Bike Ride To Be Held on June 1, 2013. (04/23/13 WS)
David Rahinsky, Police Chief
31. Consideration of Event Permit Application From Friends of Franklin Parks/Franklin Tomorrow for Raise the Roofs at Harlinsdale To Be Held On June 15, 2013. (04/23/13 WS)
Lisa Clayton, Parks Director
32. Consideration of Professional Services Agreement, COF Contract No 2013-0051, with AMEC Environment & Infrastructure, Inc. for the Stormwater Best Practices (BMP) Manual Update, Web Calculation Tool and Training for an Amount Not to Exceed $87,540.00. (Budgeted in the FY 2013 Engineering Stormwater Budget at $100,000) (05-09-13 CIC)
David Parker, City Engineer / CIP Executive
33. Consideration of Amendment No. 2 to the Professional Services Agreement (COF Contract No. 2012-0050) with Hethcoat & Davis, Inc. for the I-65 Widening/Goose Creek Interchange Water Line Relocations Project in an Amount Not to Exceed $9,670.57.00 (This cost is to be a reimbursement from TDOT) (05-/09/13 CIC)
David Parker, City Engineer / CIP Executive
34. Items Approved By The City Administrator On Behalf Of The Board Of Mayor And Aldermen:
A. Acknowledgement Of Bid Award To Fasttek Electrocoating Of Trufant, Michigan In The Total Lump Sum Amount Of $18,076.90 For Electrostatic Painting Of Certain Downtown Traffic Signal And Street Light Components At A Total Of Eleven (11) Job Sites For The Traffic Division Of The Streets Department (Purchasing Office Procurement Solicitation No. 2013-007; $25,000 Budgeted In 110-89470-43110 For Fiscal Year 2013; Contract No. 2013-0054).
Joe York, Streets Director
B. Acknowledgement Of Bid Award To ESC Lab Sciences Of Mt. Juliet, TN In The Total Estimated Amount Based Upon Specified Estimated Quantities Of $3,200 Per Year For Aquatic Toxicity (Biomonitoring) Testing Contract Services For A Minimum Of Twelve (12) Months Effective July 1, 2013, With Two Options To Extend The Term Of Award For Up To Twelve (12) Additional Months Each Option, For The Water Reclamation Division Of The Water Management Department (Purchasing Office Procurement Solicitation No. 2013-018; $150,000 Budgeted In 431-82280-52213 For All Outsourced Water Reclamation Lab Services For Fiscal Year 2013; Contract No. 2013-0056).
Mark Hilty, Water Management Director
Executive Session
35. Consideration of Motion To Enter Executive Session For Purpose Of Reviewing Various Matters of Pending Litigation.
Shauna Billingsley, City Attorney
RETURN FROM EXECUTIVE SESSION
36. Consideration of Matters from Executive Session.
Dr. Ken Moore, Mayor
Scheduled City Meetings and Events
(May 15 – May 28, 2013)
May 15 3:00 pm Finance Committee
May 16 3:00 pm Finance Committee (if needed)
May 20 4:00 pm Historic Zoning Design Review
May 21 4:00 pm Sustainability Commission
May 23 5:00 pm BOMA and FMPC Workshop
May 23 7:00 pm Planning Commission (FMPC)
May 27 CITY OFFICES CLOSED IN OBSERVANCE OF MEMORIAL DAY
May 28 5:00 pm BOMA Worksession
May 28 7:00 pm Board of Mayor and Aldermen Meeting
Other Business
Adjourn
Respectfully Submitted,
Eric S. Stuckey
City Administrator
To Request Accommodations Due To Disabilities, Please Contact The Human Resources Risk Manager At (615) 791-3277.
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