City of Franklin, TN
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Board of Mayor and Aldermen Meeting
- Date: 05/28/2013 7:00 PM - 9:00 PM
- Location: Board Room
109 3rd Avenue South (City Hall)
Franklin, Tennessee 37064
01. Call To Order To view signed agenda, click here:
02. Invocation
To view minutes of this meeting, click here:
03. Pledge of Allegiance
04. Grievances Or Statements From Citizens. Citizen Comments (Open For Franklin Citizens To Be Heard On Items Not Included On This Agenda. As Provided By Law, The Board Of Mayor And Aldermen Shall Make No Decisions Or Consideration Of Action Of Citizen Comments, Except To Refer The Matter To The City Administrator For Administrative Consideration, Or To Schedule The Matter For Board Consideration At A Later Date. Those Citizens Addressing The Board Of Mayor And Aldermen Are Requested To Come To The Microphone And Identify Themselves By Name And Address For The Official Record.)
05. Communications From Williamson County Mayor And Williamson County Commission.
06. Approval Of Minutes.
• May 14, 2013 Worksession
• May 14, 2013 Board of Mayor and Aldermen
07. Recognitions
08. Miscellaneous Reports
09. Consent Agenda
All Items Under The Consent Agenda Are Deemed To Be Non-Controversial And Routine In Nature By The Governing Body. They Will Be Approved As Recommended By Committee Or Staff By One Motion Of The Governing Body. The Items On The Consent Agenda Will Not Be Discussed. Any Member Of The Governing Body Desiring To Discuss An Item On The Consent Agenda May Request That It Be Removed From The Consent Agenda And Be Placed On The Regular Agenda. It Will Then Be Considered At That Time. Staff Recommends That Item Numbers 21 - 29 Be Placed On The Consent Agenda.
NEW BUSINESS
10. Consideration Of Ordinance 2012-38, Zoning Text Amendment To Amend Chapter 3, Section 3.2 And Chapter 8, Section 8.3 Of The Zoning Ordinance (Relative to Hotels) Establishing a Public Hearing for June 25, 2013. (08/28/12 BOMA 6-2; 9/25/12 BOMA Deferred Second Reading to FMPC for Review; 4/25/13 FMPC approved revisions 7-0; 05/14/13 WS)
First of Three Readings Ald. Ann Petersen, FMPC Representative
11. Consideration of Ordinance 2013-18, To Be Entitled, An Ordinance To Amend Title 22, Chapter 1 Of The Franklin Municipal Code Relative To Compensation For The Mayor And Aldermen Of The City Of Franklin. (Deferred at 05/14/13 BOMA 7-0 to 5/28/13 BOMA)
First of Two Readings Eric Stuckey, City Administrator
12. Consideration of Ordinance No. 2013-22, An Ordinance of the City of Franklin, TN Adopting a Budget for the Fiscal Year 2013-2014; Providing an Effective Date; Establishing a Public Hearing for June 11, 2013. Eric Stuckey, City Administrator
Russ Truell, ACA Finance and Administration
13. Consideration of Ordinance No. 2013-23, An Ordinance of the City of Franklin, Tn , Establishing The Municipal Property Tax Levy for the Fiscal Year 2013-2014; Providing an Effective Date; Establishing a Public Hearing for June 11, 2013.
Eric Stuckey, City Administrator
Russ Truell, ACA Finance and Administration
14. Consideration of Resolution 2013-33, A Resolution of Amendment to Pension Plan. (05/20/13 Pension Committee).
Shirley Harmon, Human Resources Director
15. Consideration Of Contract Award To Daktronics, Inc. Of Brookings, SD In The Total Amount Of $27,489.00 For Supply And Delivery To Fieldstone Park (but not installation) Of Four (4) New Multi-Sport Scoreboards For The Parks Department ($40,000 Budgeted In FY2013 To Line Item 110-89310-44700 For Purchase, Including Installation; COF Contract No. 2013-0062). (05/28/13 WS)
Lisa Clayton, Parks Director
16. Consideration Of Sole-Source Purchase From Physio-Control, Inc. Of Redmond, WA In The Total Estimated Amount Of $46,470.00 For A Three-Year Term For Technical Service Support Services For The City’s Inventory Of Automated External Defibrillators and Cardiac Monitors, For The Fire Department ($12,600 Budgeted for this purpose In FY2013 in Line Item 110-82620-42200; COF Contract No. 2013-0065). (05/28/13 WS)
Rocky Garzarek, Fire Chief
17. Consideration of Amendment No 2 to TDOT Contract 070112, PIN 101454.01 (COF Contract No 2009-0051) for the Mack Hatcher Parkway Northwest Extension Project. (05/28/13 WS)
David Parker, City Engineer / CIP Executive
18. Consideration of Professional Services Agreement, COF Contract No 2013-0074 with Renaissance Group For The Design And Engineering Services Of A Prototypical Fire Station Design (05/28/13 WS)
Brad Wilson, Facility and Projects Manager
19. Consideration Of Sole-Source Purchase From TekLinks Of Knoxville, A Certified CISCO Installer For The Access Control System Located At Fire Station 2 (Approximate Cost For Services $15,444.50) and At The Municipal Services Complex (Approximate Cost For Services $24,819.24) at the COF Fire and Police Training Center (Approximate Cost For Services $9,030.80) and COF Fire Station Number 6 (approximate cost of $7,671.20) Total cost of services $56,965.74 (COF Contract No. 2013-0070). (05/28/13 WS)
Brad Wilson, Facilities And Project Manager
20. Consideration of Liquor License Retailer’s Certificate For Satish Kumar Patel, Harpeth Liquors, Inc., 1203 Murfreesboro Rd, Suite 503, Alexander Plaza, Franklin, Tennessee. (05/28/14 WS)
Lanaii Y. Benne, Assistant City Recorder
CONSENT
21. Consideration Of Ordinance 2013-12, An Ordinance To Rezone +/- 0.96 Acres From Low Residential (R-1) District To Residential Variety (RX) District For The Property Located At 711 Hillsboro Road. (3-28-13 FMPC 8-0); (03-28-13 FMPC 8-0, 05-14-13 BOMA 7-0)
Third and Final Reading
Ald. Ann Petersen, FMPC Representative
22. Considerations of Water Availability Request for Hart’s Landmark (Map 37 Parcel 01802) (05/09/13 CIC 3-0)
David Parker, City Engineer/CIP Executive
23. Consideration of Resolution 2013-31, A Resolution to Adopt the Tennessee Department of Transportation Local Version of the TDOT Consultant Selection Policy(05/09/13 CIC 3-0)
David Parker, City Engineer/CIP Executive
24. Consideration of Professional Services Agreement (COF Contract 2013-0052) with Civil & Environmental Consultants, Inc (CEC) for the Ralston Creek at Cheswick Farms Stream Restoration Project. (05/09/13 CIC 3-0)
David Parker, City Engineer/CIP Executive
25. Consideration of Agreement with Westlaw, City of Franklin Contract No. 2013-0058. (05/14/13 WS) Shauna Billingsley, City Attorney
26. Consideration Of Event Permit Application From Heritage Foundation For The Heritage Ball To Be Held At Eastern Flank Battlefield Park on September 21, 2013. (05/14/2013 WS)
Lisa Clayton, Parks Director
27. Consideration Of Agreement Between The City Of Franklin And Bridges Of Williamson County For Administration Of Emergency Shelter Programs For The Homeless. (COF Contract No. 2013-0042) (05/14/13 WS)
Chris Bridgewater, Director
Building and Neighborhood Services
Kathleen Sauseda
Interim Housing Development Coordinator
28. Consideration Of Bid Award To ESC Lab Sciences Of Mt. Juliet, TN In The Total Estimated Amount Based Upon Specified Estimated Quantities Of $45,059 Per Year For Industrial Pretreatment Sampling And Testing And Water Reclamation Facility Influent And Effluent Testing Contract Services For A Minimum Of Twelve (12) Months Effective July 1, 2013, With Two Options To Extend The Term Of Award For Up To Twelve (12) Additional Months Each Option, For The Water Reclamation Division Of The Water Management Department (Purchasing Office Procurement Solicitation No. 2013-017; $150,000 Budgeted In 431-82280-52213 For All Outsourced Water Reclamation Lab Services For Fiscal Year 2013; Contract No. 2013-0055).
Mark Hilty, Water Management Director
29. Consideration of Third quarter Budget Amendments. (05/15/13 Finance)
Mike Lowe, Comptroller
30. Items Approved By The City Administrator On Behalf Of The Board Of Mayor And Aldermen:
A. Acknowledgement Of Professional Services Agreement With Patriot Engineering And Environmental, Inc. For Site Borings For Fire Hall Station 8, Located In The Westhaven Community. Approximate Cost For Services $ 2,900.00.
Brad Wilson, Facilities and Project Manager
B. Acknowledgement Of A Professional Services Agreement With H And H Land Surveying, Inc. For The Formal Layout Of The Property Corners And Building Envelope Located At The Future Westhaven Site Of The Franklin Fire Hall. Approximate Cost For Services $ 700.00.
Brad Wilson, Facilities and Project Manager
Executive Session
31. Consideration of Motion To Enter Executive Session For Purpose Of Reviewing Various Matters of Pending Litigation. Shauna Billingsley, City Attorney
RETURN FROM EXECUTIVE SESSION
32. Consideration of Matters from Executive Session.
Dr. Ken Moore, Mayor
Scheduled City Meetings and Events
(May 29 – June 11, 2013)
June 6 7:30 am Housing Commission
June 6 6:00 pm BOZA (Board of Zoning Appeals)
June 10 5:00 pm Historic Zoning Commission
June 11 4:30 pm Beer Board
June 11 5:00 pm BOMA Worksession
June 11 7:00 pm Board of Mayor and Aldermen Meeting
Other Business
Adjourn
Respectfully Submitted,
Eric S. Stuckey
City Administrator
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02. Invocation
To view minutes of this meeting, click here:
03. Pledge of Allegiance
04. Grievances Or Statements From Citizens. Citizen Comments (Open For Franklin Citizens To Be Heard On Items Not Included On This Agenda. As Provided By Law, The Board Of Mayor And Aldermen Shall Make No Decisions Or Consideration Of Action Of Citizen Comments, Except To Refer The Matter To The City Administrator For Administrative Consideration, Or To Schedule The Matter For Board Consideration At A Later Date. Those Citizens Addressing The Board Of Mayor And Aldermen Are Requested To Come To The Microphone And Identify Themselves By Name And Address For The Official Record.)
05. Communications From Williamson County Mayor And Williamson County Commission.
06. Approval Of Minutes.
• May 14, 2013 Worksession
• May 14, 2013 Board of Mayor and Aldermen
07. Recognitions
08. Miscellaneous Reports
09. Consent Agenda
All Items Under The Consent Agenda Are Deemed To Be Non-Controversial And Routine In Nature By The Governing Body. They Will Be Approved As Recommended By Committee Or Staff By One Motion Of The Governing Body. The Items On The Consent Agenda Will Not Be Discussed. Any Member Of The Governing Body Desiring To Discuss An Item On The Consent Agenda May Request That It Be Removed From The Consent Agenda And Be Placed On The Regular Agenda. It Will Then Be Considered At That Time. Staff Recommends That Item Numbers 21 - 29 Be Placed On The Consent Agenda.
NEW BUSINESS
10. Consideration Of Ordinance 2012-38, Zoning Text Amendment To Amend Chapter 3, Section 3.2 And Chapter 8, Section 8.3 Of The Zoning Ordinance (Relative to Hotels) Establishing a Public Hearing for June 25, 2013. (08/28/12 BOMA 6-2; 9/25/12 BOMA Deferred Second Reading to FMPC for Review; 4/25/13 FMPC approved revisions 7-0; 05/14/13 WS)
First of Three Readings Ald. Ann Petersen, FMPC Representative
11. Consideration of Ordinance 2013-18, To Be Entitled, An Ordinance To Amend Title 22, Chapter 1 Of The Franklin Municipal Code Relative To Compensation For The Mayor And Aldermen Of The City Of Franklin. (Deferred at 05/14/13 BOMA 7-0 to 5/28/13 BOMA)
First of Two Readings Eric Stuckey, City Administrator
12. Consideration of Ordinance No. 2013-22, An Ordinance of the City of Franklin, TN Adopting a Budget for the Fiscal Year 2013-2014; Providing an Effective Date; Establishing a Public Hearing for June 11, 2013. Eric Stuckey, City Administrator
Russ Truell, ACA Finance and Administration
13. Consideration of Ordinance No. 2013-23, An Ordinance of the City of Franklin, Tn , Establishing The Municipal Property Tax Levy for the Fiscal Year 2013-2014; Providing an Effective Date; Establishing a Public Hearing for June 11, 2013.
Eric Stuckey, City Administrator
Russ Truell, ACA Finance and Administration
14. Consideration of Resolution 2013-33, A Resolution of Amendment to Pension Plan. (05/20/13 Pension Committee).
Shirley Harmon, Human Resources Director
15. Consideration Of Contract Award To Daktronics, Inc. Of Brookings, SD In The Total Amount Of $27,489.00 For Supply And Delivery To Fieldstone Park (but not installation) Of Four (4) New Multi-Sport Scoreboards For The Parks Department ($40,000 Budgeted In FY2013 To Line Item 110-89310-44700 For Purchase, Including Installation; COF Contract No. 2013-0062). (05/28/13 WS)
Lisa Clayton, Parks Director
16. Consideration Of Sole-Source Purchase From Physio-Control, Inc. Of Redmond, WA In The Total Estimated Amount Of $46,470.00 For A Three-Year Term For Technical Service Support Services For The City’s Inventory Of Automated External Defibrillators and Cardiac Monitors, For The Fire Department ($12,600 Budgeted for this purpose In FY2013 in Line Item 110-82620-42200; COF Contract No. 2013-0065). (05/28/13 WS)
Rocky Garzarek, Fire Chief
17. Consideration of Amendment No 2 to TDOT Contract 070112, PIN 101454.01 (COF Contract No 2009-0051) for the Mack Hatcher Parkway Northwest Extension Project. (05/28/13 WS)
David Parker, City Engineer / CIP Executive
18. Consideration of Professional Services Agreement, COF Contract No 2013-0074 with Renaissance Group For The Design And Engineering Services Of A Prototypical Fire Station Design (05/28/13 WS)
Brad Wilson, Facility and Projects Manager
19. Consideration Of Sole-Source Purchase From TekLinks Of Knoxville, A Certified CISCO Installer For The Access Control System Located At Fire Station 2 (Approximate Cost For Services $15,444.50) and At The Municipal Services Complex (Approximate Cost For Services $24,819.24) at the COF Fire and Police Training Center (Approximate Cost For Services $9,030.80) and COF Fire Station Number 6 (approximate cost of $7,671.20) Total cost of services $56,965.74 (COF Contract No. 2013-0070). (05/28/13 WS)
Brad Wilson, Facilities And Project Manager
20. Consideration of Liquor License Retailer’s Certificate For Satish Kumar Patel, Harpeth Liquors, Inc., 1203 Murfreesboro Rd, Suite 503, Alexander Plaza, Franklin, Tennessee. (05/28/14 WS)
Lanaii Y. Benne, Assistant City Recorder
CONSENT
21. Consideration Of Ordinance 2013-12, An Ordinance To Rezone +/- 0.96 Acres From Low Residential (R-1) District To Residential Variety (RX) District For The Property Located At 711 Hillsboro Road. (3-28-13 FMPC 8-0); (03-28-13 FMPC 8-0, 05-14-13 BOMA 7-0)
Third and Final Reading
Ald. Ann Petersen, FMPC Representative
22. Considerations of Water Availability Request for Hart’s Landmark (Map 37 Parcel 01802) (05/09/13 CIC 3-0)
David Parker, City Engineer/CIP Executive
23. Consideration of Resolution 2013-31, A Resolution to Adopt the Tennessee Department of Transportation Local Version of the TDOT Consultant Selection Policy(05/09/13 CIC 3-0)
David Parker, City Engineer/CIP Executive
24. Consideration of Professional Services Agreement (COF Contract 2013-0052) with Civil & Environmental Consultants, Inc (CEC) for the Ralston Creek at Cheswick Farms Stream Restoration Project. (05/09/13 CIC 3-0)
David Parker, City Engineer/CIP Executive
25. Consideration of Agreement with Westlaw, City of Franklin Contract No. 2013-0058. (05/14/13 WS) Shauna Billingsley, City Attorney
26. Consideration Of Event Permit Application From Heritage Foundation For The Heritage Ball To Be Held At Eastern Flank Battlefield Park on September 21, 2013. (05/14/2013 WS)
Lisa Clayton, Parks Director
27. Consideration Of Agreement Between The City Of Franklin And Bridges Of Williamson County For Administration Of Emergency Shelter Programs For The Homeless. (COF Contract No. 2013-0042) (05/14/13 WS)
Chris Bridgewater, Director
Building and Neighborhood Services
Kathleen Sauseda
Interim Housing Development Coordinator
28. Consideration Of Bid Award To ESC Lab Sciences Of Mt. Juliet, TN In The Total Estimated Amount Based Upon Specified Estimated Quantities Of $45,059 Per Year For Industrial Pretreatment Sampling And Testing And Water Reclamation Facility Influent And Effluent Testing Contract Services For A Minimum Of Twelve (12) Months Effective July 1, 2013, With Two Options To Extend The Term Of Award For Up To Twelve (12) Additional Months Each Option, For The Water Reclamation Division Of The Water Management Department (Purchasing Office Procurement Solicitation No. 2013-017; $150,000 Budgeted In 431-82280-52213 For All Outsourced Water Reclamation Lab Services For Fiscal Year 2013; Contract No. 2013-0055).
Mark Hilty, Water Management Director
29. Consideration of Third quarter Budget Amendments. (05/15/13 Finance)
Mike Lowe, Comptroller
30. Items Approved By The City Administrator On Behalf Of The Board Of Mayor And Aldermen:
A. Acknowledgement Of Professional Services Agreement With Patriot Engineering And Environmental, Inc. For Site Borings For Fire Hall Station 8, Located In The Westhaven Community. Approximate Cost For Services $ 2,900.00.
Brad Wilson, Facilities and Project Manager
B. Acknowledgement Of A Professional Services Agreement With H And H Land Surveying, Inc. For The Formal Layout Of The Property Corners And Building Envelope Located At The Future Westhaven Site Of The Franklin Fire Hall. Approximate Cost For Services $ 700.00.
Brad Wilson, Facilities and Project Manager
Executive Session
31. Consideration of Motion To Enter Executive Session For Purpose Of Reviewing Various Matters of Pending Litigation. Shauna Billingsley, City Attorney
RETURN FROM EXECUTIVE SESSION
32. Consideration of Matters from Executive Session.
Dr. Ken Moore, Mayor
Scheduled City Meetings and Events
(May 29 – June 11, 2013)
June 6 7:30 am Housing Commission
June 6 6:00 pm BOZA (Board of Zoning Appeals)
June 10 5:00 pm Historic Zoning Commission
June 11 4:30 pm Beer Board
June 11 5:00 pm BOMA Worksession
June 11 7:00 pm Board of Mayor and Aldermen Meeting
Other Business
Adjourn
Respectfully Submitted,
Eric S. Stuckey
City Administrator
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