City of Franklin, TN
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Board of Mayor and Aldermen Meeting
- Date: 10/23/2012 7:00 PM - 9:00 PM
- Location: Board Room
109 3rd Avenue South (City Hall)
Franklin, Tennessee 37064
01. Call To Order
To view minutes of this meeting, click here
02. Invocation by Naomi Drake
03. Pledge Of Allegiance
04. Grievances Or Statements From Citizens. Citizen Comments (Open For Franklin Citizens To Be Heard On Items Not Included On This Agenda. As Provided By Law, The Board Of Mayor And Aldermen Shall Make No Decisions Or Consideration Of Action Of Citizen Comments, Except To Refer The Matter To The City Administrator For Administrative Consideration, Or To Schedule The Matter For Board Consideration At A Later Date. Those Citizens Addressing The Board Of Mayor And Aldermen Are Requested To Come To The Microphone And Identify Themselves By Name And Address For The Official Record.)
05. Communications From Williamson County Mayor And Williamson County Commission.
06. Approval Of Minutes.
• October 9, 2012 Worksession
• October 9, 2012 Board of Mayor and Aldermen
07. Recognitions
• Citizen’s Government Academy 2012 Graduates
• Water Dept. Award from Tennessee Water and Wastewater Energy Efficiency Partnership
• Parks Dept. Award from Tennessee Recreation and Parks Association for the Franklin Historic Parks Cell Phone Tour Program
• Police Dept. Award from the International Chiefs of Police Association for the “Best in the U.S.” National Child Passenger Safety Program
08. Miscellaneous Reports
09. Consent Agenda
All Items Under The Consent Agenda Are Deemed To Be Non-Controversial And Routine In Nature By The Governing Body. They Will Be Approved As Recommended By Committee Or Staff By One Motion Of The Governing Body. The Items On The Consent Agenda Will Not Be Discussed. Any Member Of The Governing Body Desiring To Discuss An Item On The Consent Agenda May Request That It Be Removed From The Consent Agenda And Be Placed On The Regular Agenda. It Will Then Be Considered At That Time. Staff Recommends That Item Numbers 20 - 34 Be Placed On The Consent Agenda.
OLD BUSINESS
10. PUBLIC HEARING: Consideration of Ordinance 2012-50, FY 2012 Fourth Quarter Budget Amendments (10/09/12 BOMA 7-0)
Second and Final Reading
Mike Lowe, Comptroller
11. Consideration Of Agreement Between The City Of Franklin, Tennessee, And Stream Valley Franklin, LLC Relative To Phasing Of The Stream Valley Development.
(COF Contract No. 2012-0143) (Deferred from 10/09/12 BOMA; 10/23/12 WS)
Shauna Billingsley, City Attorney
NEW BUSINESS
12. Consideration of Ordinance 2012-57, An Ordinance To Amend Water And Sewer Rates For 2013 And 2014.; Establishing a Public Hearing Date of November 27, 2012. (10/23/12 WS)
First of Three Readings
Mark Hilty, Water Director
13. Consideration Of Professional Services Agreement (Contract 2012-0167) With Smith Seckman Reid, Inc For Construction, Engineering And Inspection (CEI) Services For The East Flank Battlefield Park Roadway Project In An Amount Not To Exceed $165,920.33. (10/11/12 CIC 3-0)
David Parker, CIP Executive/City Engineer
14. Consideration of Liquor License Retailer’s Certificate (Relocation) For Harpeth Liquors, 503 Alexander Plaza, Franklin, Tennessee 37064 (Satish Patel). (10/23/12 WS)
Lanaii Y. Benne, Assistant City Recorder
15. Consideration of Bid Award (COF Contract 2012-0151) to The Parkes Companies, Inc., for the McEwen Drive Temporary Connector Project In An Amount Not To Exceed $1,982,491.61. (10/23/12 WS).
Paul Holzen, Engineering Director
16. Consideration of Bid Award (COF 2012-0145) to Brown Builders For The S.R. 252 (Wilson Pike) & McEwen Drive Intersection Improvements Project In An Amount Not To Exceed $1,991,572.82. (10/23/12 WS)
Paul Holzen, Engineering Director
17. Consideration of a Professional Services Agreement, COF Contract No. 2012-0169, With Gresham Smith And Partners (GS&P) For The Construction Administration, Engineering, And Inspection (CEI) Services For The Hillsboro Road Improvements Project, SR-96W To Independence Square In An Amount Not To Exceed $822,902. (10-23-12 WS)
Paul Holzen, Engineering Director
18. Consideration Of Amendment No 2 (COF 2012-0097) With Kimley-Horn And Associates In An Amount Not To Exceed $52,500 For The Carothers And McEwen Corridor Traffic Impact Study. (10-23-12 WS)
Paul Holzen, Engineering Director
19. Consideration Of Annual Agreement With USGS For Harpeth River Gauging Stations Operation And Maintenance In An Amount Of $14,460 (COF Contract No 2012-0173) (10/23/12 WS)
David Parker, CIP Executive/City Engineer
CONSENT
20. Consideration ofOrdinance 2012-45, As Amended, An Ordinance To Amend Chapter 6, Section 6.3, Subsection 2 And Section 6.4, Subsection 1 Of The Franklin Zoning Ordinance, Which Establishes Regulations For Reduction Or Release Of Performance Agreement And Surety. (6-0 FMPC 8/23/12; 10/09/12 BOMA 7-0)
Third and Final Reading
Ald. Ann Petersen, FMPC Representative
21. Consideration Of Facility Encroachment Agreement (COF 2012-0165) With CSX For The Mack Hatcher Parkway NE Widening Project For The Installation Of Fiber Optics Across CSX ROW At A Cost Of $1,000.00. (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
22. Consideration Of Professional Services Agreement (COF Contract No 2012-0157) With CDM Smith For The Hatcher Springs Watershed Stormwater Master Planning Project In The Amount Of $110,000. (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
23. Consideration Of Amendment 1 (COF 2011-0107) With Bristol Development Group, LLC To The Waterline Cost Reimbursement Agreement. (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
24. Consideration Of Professional Services Agreement (COF Contract 2012-0156) With Gresham Smith & Partners For The Design Of The North Petway Sanitary Sewer Improvements Project In The Amount Of $23,600.00. (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
25. Consideration Of Amendment No. 1 (COF Contract 2012-0076) To The Professional Services Agreement With Sullivan Engineering, Inc (SEI) For The Construction Administration And Inspection Services For The McEwen Drive Temporary Connector Project In An Amount Not To Exceed $95,000. (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
26. Consideration Of Amendment No 5 (COF 2010-0152) To The Professional Services Agreement (PSA) With Alfred Benesch & Company (Benesch) For Construction Administration And Inspection Services For The S.R. 252 (Wilson Pike) & McEwen Drive Intersection Improvements Project In An Amount Not To Exceed $207,000.00. (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
27. Consideration Of Amendment No. 3 (COF Contract 2010-0151) To The Professional Services Agreement With Neel-Shafer For The Construction Administration And Inspection Of The Carlisle Lane @ HWY 96 Signalization Project In The Amount Of $166,050. (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
28. Consideration Of The Utility Relocation Contract With The Tennessee Department Of Transportation (TDOT Contract No 7914; PIN 106269.00) For The Franklin Water Main Relocations For The I65, From North Of SR-840 To North Of SR-248, Widening (Includes SR-248 – Goose Creek Interchange) Project (COF Contract No 2012-0161). (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
29. Consideration Of The Utility Relocation Contract With The Tennessee Department Of Transportation (TDOT Contract No 7913; PIN 106269.00) For The Franklin Water Main Relocations Easements For The I65, Widening Project From North Of SR-840 To North Of SR-248, (Includes SR-248 – Goose Creek Interchange) (COF Contract No 2012-0162). (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
30. Consideration Of The Utility Relocation Contract With The Tennessee Department Of Transportation (TDOT Contract No 7911; PIN 106269.00) For The Franklin Sanitary Sewer And Reclaimed Water Main Relocations For The I65, From North Of SR-840 To North Of SR-248, Widening Project(Includes SR-248 – Goose Creek Interchange) (COF Contract No 2012-0166). (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
31. Consideration Of The Utility Relocation Contract With The Tennessee Department Of Transportation (TDOT Contract No 7912; PIN 106269.00) For The Franklin Sanitary Sewer And Reclaimed Water Main Relocation Easements For The I65, From North Of SR-840 To North Of SR-248, Widening (Includes SR-248 – Goose Creek Interchange) Project (COF Contract No 2012-0167). (10/11/12 CIC 4-0) David Parker, CIP Executive/City Engineer
32. Consideration Of Professional Technical Services Contract (COF Contract 2012-0129) With G-Squared, LLC For The GIS Impervious Surface Update For An Amount Not To Exceed $25,125.
(10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
33.Consideration Of Change Order No. 1 To The Construction Contract For The 3rd Avenue North Extension Project (Bicentennial Park Phase I) (COF Contract No. 2012-0089) (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
34. Items Approved By The City Administrator On Behalf Of The Board Of Mayor And Aldermen:
A. Proposal To Create A Five Year Technological Services Plan From Info-Tech, LLC In An Amount Of $10,335.00 For One Year’s Worth Of Services; Budgeted Item (110.82510.41350) In The MIT Department Current Year Budget.
B. Additional Design And Structural Work For Harlinsdale Barn Project With Oversite, LLC In An Amount Of $4,200.
C. Change Order number Four (4) from Stone Crest Construction, LLC in an amount of $1,800 for front porch weed control and esthetics at the Hayes House of Harlinsdale Farm.
D. Change Order Number Five (5) From Stone Crest Construction, LLC For Additional Stain Applied To Front Porch Of Hayes House At Harlinsdale In An Amount Of $500.
E. Change Order Number Six (6) with Stone Crest Construction, LLC for additional paint and repair at Hayes House at Harlinsdale in an amount of $5,500.
F. Change Order Number Seven (7) From Stone Crest Construction, LLC For Additional Siding And Painting On Hayes House At Harlinsdale Farm In An Amount Of $2,273.00.
G. Fourth Avenue Parking Garage Fence In An Amount Not To Exceed $12,094.20– REVISED
Executive Session
35. Consideration of Motion To Enter Executive Session For Purpose Of Reviewing Various Matters of Pending Litigation. Shauna Billingsley, City Attorney
RETURN FROM EXECUTIVE SESSION
36. Consideration of Matters from Executive Session.
Dr. Ken Moore, Mayor
Scheduled City Meetings
(October 24 – November 13, 2012)
October 24 4:00 pm Budget & Finance Committee
October 25 5:00 pm BOMA & FMPC Workshop
October 25 7:00 pm Planning Commission
November 1 7:30 am Housing Commission
November 1 6:00 pm Board of Zoning Appeals
November 8 7:30 am Battlefield Preservation Commission
November 8 4:00 pm Capital Investment Committee
November 12 5:00 pm Historic Zoning Commission
November 13 4:30 pm Beer Board
November 13 5:00 pm Worksession
November 13 7:00 pm Board of Mayor and Aldermen Meeting
Other Business
Adjourn
Respectfully Submitted,
Eric S. Stuckey
City Administrator
To Request Accommodations Due To Disabilities, Please Contact The Human Resources Risk Manager At (615) 791-3277.
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To view minutes of this meeting, click here
02. Invocation by Naomi Drake
03. Pledge Of Allegiance
04. Grievances Or Statements From Citizens. Citizen Comments (Open For Franklin Citizens To Be Heard On Items Not Included On This Agenda. As Provided By Law, The Board Of Mayor And Aldermen Shall Make No Decisions Or Consideration Of Action Of Citizen Comments, Except To Refer The Matter To The City Administrator For Administrative Consideration, Or To Schedule The Matter For Board Consideration At A Later Date. Those Citizens Addressing The Board Of Mayor And Aldermen Are Requested To Come To The Microphone And Identify Themselves By Name And Address For The Official Record.)
05. Communications From Williamson County Mayor And Williamson County Commission.
06. Approval Of Minutes.
• October 9, 2012 Worksession
• October 9, 2012 Board of Mayor and Aldermen
07. Recognitions
• Citizen’s Government Academy 2012 Graduates
• Water Dept. Award from Tennessee Water and Wastewater Energy Efficiency Partnership
• Parks Dept. Award from Tennessee Recreation and Parks Association for the Franklin Historic Parks Cell Phone Tour Program
• Police Dept. Award from the International Chiefs of Police Association for the “Best in the U.S.” National Child Passenger Safety Program
08. Miscellaneous Reports
09. Consent Agenda
All Items Under The Consent Agenda Are Deemed To Be Non-Controversial And Routine In Nature By The Governing Body. They Will Be Approved As Recommended By Committee Or Staff By One Motion Of The Governing Body. The Items On The Consent Agenda Will Not Be Discussed. Any Member Of The Governing Body Desiring To Discuss An Item On The Consent Agenda May Request That It Be Removed From The Consent Agenda And Be Placed On The Regular Agenda. It Will Then Be Considered At That Time. Staff Recommends That Item Numbers 20 - 34 Be Placed On The Consent Agenda.
OLD BUSINESS
10. PUBLIC HEARING: Consideration of Ordinance 2012-50, FY 2012 Fourth Quarter Budget Amendments (10/09/12 BOMA 7-0)
Second and Final Reading
Mike Lowe, Comptroller
11. Consideration Of Agreement Between The City Of Franklin, Tennessee, And Stream Valley Franklin, LLC Relative To Phasing Of The Stream Valley Development.
(COF Contract No. 2012-0143) (Deferred from 10/09/12 BOMA; 10/23/12 WS)
Shauna Billingsley, City Attorney
NEW BUSINESS
12. Consideration of Ordinance 2012-57, An Ordinance To Amend Water And Sewer Rates For 2013 And 2014.; Establishing a Public Hearing Date of November 27, 2012. (10/23/12 WS)
First of Three Readings
Mark Hilty, Water Director
13. Consideration Of Professional Services Agreement (Contract 2012-0167) With Smith Seckman Reid, Inc For Construction, Engineering And Inspection (CEI) Services For The East Flank Battlefield Park Roadway Project In An Amount Not To Exceed $165,920.33. (10/11/12 CIC 3-0)
David Parker, CIP Executive/City Engineer
14. Consideration of Liquor License Retailer’s Certificate (Relocation) For Harpeth Liquors, 503 Alexander Plaza, Franklin, Tennessee 37064 (Satish Patel). (10/23/12 WS)
Lanaii Y. Benne, Assistant City Recorder
15. Consideration of Bid Award (COF Contract 2012-0151) to The Parkes Companies, Inc., for the McEwen Drive Temporary Connector Project In An Amount Not To Exceed $1,982,491.61. (10/23/12 WS).
Paul Holzen, Engineering Director
16. Consideration of Bid Award (COF 2012-0145) to Brown Builders For The S.R. 252 (Wilson Pike) & McEwen Drive Intersection Improvements Project In An Amount Not To Exceed $1,991,572.82. (10/23/12 WS)
Paul Holzen, Engineering Director
17. Consideration of a Professional Services Agreement, COF Contract No. 2012-0169, With Gresham Smith And Partners (GS&P) For The Construction Administration, Engineering, And Inspection (CEI) Services For The Hillsboro Road Improvements Project, SR-96W To Independence Square In An Amount Not To Exceed $822,902. (10-23-12 WS)
Paul Holzen, Engineering Director
18. Consideration Of Amendment No 2 (COF 2012-0097) With Kimley-Horn And Associates In An Amount Not To Exceed $52,500 For The Carothers And McEwen Corridor Traffic Impact Study. (10-23-12 WS)
Paul Holzen, Engineering Director
19. Consideration Of Annual Agreement With USGS For Harpeth River Gauging Stations Operation And Maintenance In An Amount Of $14,460 (COF Contract No 2012-0173) (10/23/12 WS)
David Parker, CIP Executive/City Engineer
CONSENT
20. Consideration ofOrdinance 2012-45, As Amended, An Ordinance To Amend Chapter 6, Section 6.3, Subsection 2 And Section 6.4, Subsection 1 Of The Franklin Zoning Ordinance, Which Establishes Regulations For Reduction Or Release Of Performance Agreement And Surety. (6-0 FMPC 8/23/12; 10/09/12 BOMA 7-0)
Third and Final Reading
Ald. Ann Petersen, FMPC Representative
21. Consideration Of Facility Encroachment Agreement (COF 2012-0165) With CSX For The Mack Hatcher Parkway NE Widening Project For The Installation Of Fiber Optics Across CSX ROW At A Cost Of $1,000.00. (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
22. Consideration Of Professional Services Agreement (COF Contract No 2012-0157) With CDM Smith For The Hatcher Springs Watershed Stormwater Master Planning Project In The Amount Of $110,000. (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
23. Consideration Of Amendment 1 (COF 2011-0107) With Bristol Development Group, LLC To The Waterline Cost Reimbursement Agreement. (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
24. Consideration Of Professional Services Agreement (COF Contract 2012-0156) With Gresham Smith & Partners For The Design Of The North Petway Sanitary Sewer Improvements Project In The Amount Of $23,600.00. (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
25. Consideration Of Amendment No. 1 (COF Contract 2012-0076) To The Professional Services Agreement With Sullivan Engineering, Inc (SEI) For The Construction Administration And Inspection Services For The McEwen Drive Temporary Connector Project In An Amount Not To Exceed $95,000. (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
26. Consideration Of Amendment No 5 (COF 2010-0152) To The Professional Services Agreement (PSA) With Alfred Benesch & Company (Benesch) For Construction Administration And Inspection Services For The S.R. 252 (Wilson Pike) & McEwen Drive Intersection Improvements Project In An Amount Not To Exceed $207,000.00. (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
27. Consideration Of Amendment No. 3 (COF Contract 2010-0151) To The Professional Services Agreement With Neel-Shafer For The Construction Administration And Inspection Of The Carlisle Lane @ HWY 96 Signalization Project In The Amount Of $166,050. (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
28. Consideration Of The Utility Relocation Contract With The Tennessee Department Of Transportation (TDOT Contract No 7914; PIN 106269.00) For The Franklin Water Main Relocations For The I65, From North Of SR-840 To North Of SR-248, Widening (Includes SR-248 – Goose Creek Interchange) Project (COF Contract No 2012-0161). (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
29. Consideration Of The Utility Relocation Contract With The Tennessee Department Of Transportation (TDOT Contract No 7913; PIN 106269.00) For The Franklin Water Main Relocations Easements For The I65, Widening Project From North Of SR-840 To North Of SR-248, (Includes SR-248 – Goose Creek Interchange) (COF Contract No 2012-0162). (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
30. Consideration Of The Utility Relocation Contract With The Tennessee Department Of Transportation (TDOT Contract No 7911; PIN 106269.00) For The Franklin Sanitary Sewer And Reclaimed Water Main Relocations For The I65, From North Of SR-840 To North Of SR-248, Widening Project(Includes SR-248 – Goose Creek Interchange) (COF Contract No 2012-0166). (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
31. Consideration Of The Utility Relocation Contract With The Tennessee Department Of Transportation (TDOT Contract No 7912; PIN 106269.00) For The Franklin Sanitary Sewer And Reclaimed Water Main Relocation Easements For The I65, From North Of SR-840 To North Of SR-248, Widening (Includes SR-248 – Goose Creek Interchange) Project (COF Contract No 2012-0167). (10/11/12 CIC 4-0) David Parker, CIP Executive/City Engineer
32. Consideration Of Professional Technical Services Contract (COF Contract 2012-0129) With G-Squared, LLC For The GIS Impervious Surface Update For An Amount Not To Exceed $25,125.
(10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
33.Consideration Of Change Order No. 1 To The Construction Contract For The 3rd Avenue North Extension Project (Bicentennial Park Phase I) (COF Contract No. 2012-0089) (10/11/12 CIC 4-0)
David Parker, CIP Executive/City Engineer
34. Items Approved By The City Administrator On Behalf Of The Board Of Mayor And Aldermen:
A. Proposal To Create A Five Year Technological Services Plan From Info-Tech, LLC In An Amount Of $10,335.00 For One Year’s Worth Of Services; Budgeted Item (110.82510.41350) In The MIT Department Current Year Budget.
B. Additional Design And Structural Work For Harlinsdale Barn Project With Oversite, LLC In An Amount Of $4,200.
C. Change Order number Four (4) from Stone Crest Construction, LLC in an amount of $1,800 for front porch weed control and esthetics at the Hayes House of Harlinsdale Farm.
D. Change Order Number Five (5) From Stone Crest Construction, LLC For Additional Stain Applied To Front Porch Of Hayes House At Harlinsdale In An Amount Of $500.
E. Change Order Number Six (6) with Stone Crest Construction, LLC for additional paint and repair at Hayes House at Harlinsdale in an amount of $5,500.
F. Change Order Number Seven (7) From Stone Crest Construction, LLC For Additional Siding And Painting On Hayes House At Harlinsdale Farm In An Amount Of $2,273.00.
G. Fourth Avenue Parking Garage Fence In An Amount Not To Exceed $12,094.20– REVISED
Executive Session
35. Consideration of Motion To Enter Executive Session For Purpose Of Reviewing Various Matters of Pending Litigation. Shauna Billingsley, City Attorney
RETURN FROM EXECUTIVE SESSION
36. Consideration of Matters from Executive Session.
Dr. Ken Moore, Mayor
Scheduled City Meetings
(October 24 – November 13, 2012)
October 24 4:00 pm Budget & Finance Committee
October 25 5:00 pm BOMA & FMPC Workshop
October 25 7:00 pm Planning Commission
November 1 7:30 am Housing Commission
November 1 6:00 pm Board of Zoning Appeals
November 8 7:30 am Battlefield Preservation Commission
November 8 4:00 pm Capital Investment Committee
November 12 5:00 pm Historic Zoning Commission
November 13 4:30 pm Beer Board
November 13 5:00 pm Worksession
November 13 7:00 pm Board of Mayor and Aldermen Meeting
Other Business
Adjourn
Respectfully Submitted,
Eric S. Stuckey
City Administrator
To Request Accommodations Due To Disabilities, Please Contact The Human Resources Risk Manager At (615) 791-3277.
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