Disposal of Surplus Personal Property of the City

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What is Surplus Personal Property of the City?

The City of Franklin defines “surplus property” as property owned by the City which is of no further feasible use, or is obsolete or unusable or is in excess of required inventory or has exceeded its useful life cycle. Although surplus property does not include lost or stolen property recovered by or turned over to the City, such property may be disposed of using the same procedures.

How does the City of Franklin dispose of its surplus property?

At the discretion of the department to which the item is assigned, surplus personal property may be traded in, with the value of the trade-in value applied as an offset to a specified purchase, but only pursuant to a sealed bid following legal notice, or may be transferred to another department that has use for the item. Otherwise, surplus personal property with any anticipated value is to be disposed of by means of electronic auction.  If the proceeds of sale of surplus personal property are reasonably anticipated to exceed $10,000, then City ordinance (Franklin Municipal Code §5-801; Purchasing Office homepage provides text under the heading "Policies and Procedures administered by the Purchasing Office") requires that sealed bids shall be taken or a public auction held after reasonable public notice, in which case the City's standard practice is to utilize an electronic auction.

Disposal by Means of Electronic Auction of Surplus Personal Property or Lost or Stolen Property

The City utilizes the electronic auction service GovDeals for disposal of much of the surplus personal property owned by the City, as well as for some lost or stolen property recovered by or turned over to the City. If you are interested in placing a bid for any item for sale by electronic auction, then please follow the instructions on the GovDeals website. If you have questions about how to use the GovDeals website, please contact GovDeals directly (CustomerService@govdeals.com or 800/613-0156).

GovDeals.com link for a current list of surplus City property. Please search Franklin, TN for items from our City.

Please note that the terms of sale for each item offered for sale by the City of Franklin normally include the following conditions:

Inspection Instructions:

Most items offered for sale are used and may contain defects not immediately detectable. Bidders are encouraged to and may inspect the property prior to bidding, but only by appointment. See Asset Contact under Seller Information for contact information.

Payment Instructions:

Payment in full is due not later than 5 business days from the time and date of the Buyers Certificate. See Terms and Conditions for additional payment instructions.

Removal Instructions:

ONCE THE ITEM HAS BEEN REMOVED FROM THE SELLER’S LOCATION; ALL SALES ARE FINAL. All items must be removed within 10 business days from the time and date of issuance of the Buyer’s Certificate. Purchases will be released only after receipt of payment as specified, and upon presentation of Buyer’s Certificate at time of pick-up. Successful bidders are responsible for loading and removal and any and all property awarded to them from the place where the property is located as indicated on the website and in the Buyer’s Certificate. The Buyer will make all arrangements and perform all work necessary, including packing, loading and transportation of the property. Under no circumstances will City of Franklin assume responsibility for packing, loading or shipping. Any assistance with loading provided by the City shall be at the Buyer’s request and at the Buyer’s exclusive risk. A daily storage fee of $10.00 may be charged for any item not removed within the 10 business days allowed and stated on the Buyer’s Certificate. PLEASE CALL IN ADVANCE TO SCHEDULE A TIME FOR PICK-UP! See Asset Contact under Seller Information for contact information.

Special Instructions:

If you are the winning bidder and default by failing to adhere to this seller's terms and conditions, your account with GovDeals WILL BE LOCKED! GUARANTY WAIVER: All property is offered for sale “AS IS, WHERE IS.” Seller makes no warranty, guaranty or representation of any kind, expressed or implied, as to the merchantability or fitness for any purpose of the property offered for sale. The Buyer is not entitled to any payment for loss of profit or any other money damages – special, direct, indirect, or consequential. DESCRIPTION WARRANTY: Seller warrants to the Buyer that the property offered for sale will conform to its description. Any claim for an incorrect description must be made prior to removal of the property. If Seller confirms that the property does not conform to the description, Seller will keep the property and refund any money paid. The liability of Seller shall not exceed the actual purchase price of the property. ***Please note that upon removal of the property, all sales are final!*** PLEASE REVIEW THE SELLER’S TERMS AND CONDITIONS OF SALE.

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