Our mission is to provide prompt, courteous, knowledgeable, and accurate information to all of our citizens and customers.
Lanaii Y. Benne, MMC
Assistant City Recorder - Records
Phone: (615) 791-3217
Fax: (615) 790-0469
The Office of the Assistant City Recorder provides administrative support to the Board of Mayor and Aldermen and the City Administrator and is directly responsible for:
- Agendas and minutes
- Municipal Code and Records
- Liquor Store Retail Certificates
- Grocery Store Wine Sale Certificate Application
- Linda Fulwider, 615 550-6623
Board Recording Secretary; Records, transcribes, and maintains all minutes of the Board of Mayor and Aldermen and their committee meetings.
Agendas and Minutes
The Assistant City Recorder’s office is responsible for the preparation of the Board’s monthly meeting agendas, and also
the Budget and Finance and Capital Investment Committee agendas. The Assistant City Recorder posts the Board’s meeting agenda to the City Website on the Wednesday preceding their Tuesday meeting date. Committee agendas are posted one week prior to the committee meeting. The Board Recording Secretary posts a copy of the approved minutes to the website on the day after they are approved at the Board/Committee meeting.
Municipal Code and Records
All official City records, including ordinances, resolutions, and minutes, are maintained in the Administration Department. This office is also responsible for the city’s records management in accordance with the records retention policy of the city, along with state and federal law. In accordance with state law, most records maintained by the City are public records available for review by State of Tennessee residents. Some exceptions include records related to an ongoing criminal investigation or certain personal information in employee files.
Citizens wishing to view or get a copy of a record may contact the Assistant City Recorder.
- Ordinance 2017-22 (Ordinance and fee schedule for open records)
- Records Inspection/Copy Request Form
The City’s Municipal Code is available on the City’s Website and updated shortly after each Board of Mayor and Aldermen’s meeting to include any new ordinances passed by the Board.
Retail Certificates for Liquor Stores
The Board of Mayor and Aldermen approve the issuance and renewals of all liquor store retail certificates. These are coordinated through the Assistant City Recorder. Application for Retail Liquor Stores
NEW for 2016 is the Application for Retail Sale of Wine in Grocery Stores beginning July 1, 2016. Qualifying locations may use this link to download the application: Application for Retail Sale of Wine in Grocery Stores